NLC-2247: Administrative Assistant, Chair, Community Learning Supports

Additional Information: For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. We support and promote professional development and wellness opportunities, and provide our employees with an attractive benefits plan and competitive salaries. The College service region offers numerous recreational activities for the entire family to enjoy Northern Lakes College has the following ongoing position available: Administrative Assistant, Chair, Community Learning Supports & Regional StewardshipReference #NLC-2247 Salary: $47,976 to $58,548 per year Location: Slave Lake January 5, 2026 to Ongoing Qualifications:  College Certificate in Office or Business Administration, one-year university or equivalency; Two to three years of experience within an office or educational environment requiring similar duties; High level skills with MS Office 365 including: MSWord, Excel, Access, PowerPoint, and Outlook; Excellent communication skills; Strong service orientation and excellent customer service skills; Ability to work in a complex, multifaceted environment with a variety of responsibilities and deadlines; Team oriented with a friendly, positive, “can-do” attitude; and A combination of education, training, and experience may be considered. Successful candidate must provide College or University transcripts and a clean Criminal Record Check to Human Resources prior to commencement. This position is covered under the Collective Agreement between Northern Lakes College and the Alberta Union of Provincial Employees. Note: Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted. Job Description: Title: Administrative Assistant, Chair, Community Learning Supports & Regional Stewardship Scope of Work: The Administrative Assistant, Chair, Community Learning Supports & Regional Stewardship reports to the Chair, Community Learning Supports & Corrections Education and the CCEC Executive Secretary. This position is responsible for the direct administrative support to the Chair, the department, and the CCEC. The Administrative Assistant works closely with the team to support all program initiatives at the College.  Duties and Responsibilities: Providing administrative functions for the Chair Provide day-to-day administrative support including drafting emails, letters and other correspondence; Acquisition and organization of supplies for consultations and meetings as necessary. Keeping an inventory of basic office supplies; Filing information in a manner consistent with the College Records Management procedures. Ensure confidentiality of all documents; Answer basic inquiries from staff, students, and the public. This is done in person, on the phone or by email; Operate office equipment: Computer, Photocopier, Telephone and Printer; Produce word processing and spreadsheet documents; Sort and properly distribute incoming and outgoing mail; Organize logistics for consultation sessions and meetings both online and in-person; Provide effective note-taking at working sessions both in-person or online; Edit and format documents and correspondence as required; Liaise with various campuses and departments regarding planning efforts as required; Digitization and data-entry of raw notes or hardcopy survey responses as required; Support financial processing of invoices including coding, approval and submission; Generate updated financial reports for multiple budgets; and Support reconciliation of credit card statements monthly. Community Education Committees Confirm all meetings with Student Learning Assistants (SLA); Assist in the organization and record keeping, including taking minutes, of the Council of Community Education Committee meetings; Review and follow up on all CEC minutes; Serve as a resource for all SLAs to ensure consistency among communities and support new SLAs to learn the CEC function; Assist with budget requirements and financial tracking; Financial record keeping of honorariums; Financial record keeping of all Awards; Purchase Awards; Update all CEC budgets on a monthly basis; Assist with tracking and following up on all motions; Maintain and track the status of action items as determined by the CECs; Maintain CEC contact information list; Book guest speakers for CEC meetings; Booking any travel for the Chair; Update all site information from the Chair; Support SLAs in ordering supplies for all CEC committee meetings; Compile site and data information; and Promote College programs. Onsite learner and instructional staff support Proctoring exams; Assisting with orientation, distributing books; and Room booking for public training. ​Competitive salaries Vacation time ranging from three to eight weeks Excellent health and dental benefits Life and disability insurance Pension plans with employer contributions​ Comprehensive employee and family assistance program Professional development opportunities