Staffing and Scheduling Associate

Job Description CAREER OPPORTUNITYStaffing and Scheduling Associate2025-331Choose Collingwood General & Marine Hospital: Explore a meaningful career in a place where lifestyle and purpose align. Collingwood General & Marine Hospital (CGMH) is located on the beautiful shores of Georgian Bay and surrounded by the Blue Mountains. With access to skiing, hiking, paddling, and a vibrant arts and culture scene, Collingwood offers a four-season recreational lifestyle and a strong sense of community. CGMH is an 84-bed acute care hospital serving over 74,000 permanent residents and welcoming 3.5 million annual visitors across Collingwood, Clearview, Wasaga Beach, and the Blue Mountains. Our team of over 1,200 staff, physicians, midwives, and volunteers is dedicated to delivering high-quality care in areas including emergency, surgery, orthopaedics, obstetrics, dialysis, diagnostics, and mental health. At CGMH, we’re not just caring for today, we’re building the healthcare system of tomorrow. Through our bold strategic plan, Tomorrow is Built Today, we are transforming care in South Georgian Bay. To learn more about our redevelopment and capital campaign, visit: Our Culture:  At Collingwood General & Marine Hospital, our people are at the heart of everything we do. We are proud to foster a workplace rooted in kindness, collaboration, continuous growth, and accountability. These values guide how we treat each other and how we care for our patients, creating an environment where trust, respect, and excellence thrive. We are committed to our values: Being kind - fostering a culture of compassion, empathy, and dignity in every interaction Supporting each other - working together across all roles to uplift our team and our patients Leading by example - setting a standard of integrity, fairness, and professionalism Continuously growing - embracing curiosity, innovation, and learning to adapt to future needs  Why Join CGMH? Benefits That Start on Day One:  At CGMH, we’re committed to the well-being and success of our team. New hires enjoy an industry-leading compensation package that includes: CGMH endorses the Health Care Providers Group Insurance Plan which provides Group Benefits for you and your eligible dependents by enrollment only. Includes 8% vacation pay and 14% pay in lieu of benefits Employee & Family Assistance Program (EFAP) and access to Perkopolis discounts Access to Employee Education Assistance Program CGMH provides relocation assistance for eligible permanent part-time or full-time new hires. Our Relocation Assistance Program provides new hires with assistance up to $4,500 including: $1,500 for eligible moving expenses $3,000 to support temporary housing for three months The Opportunity: The Staffing and Scheduling Associate supports Hospital’s Leadership by developing shift schedules and filling vacant shifts in accordance with collective agreements and scheduling guidelines. The Staffing and Scheduling Associate is responsible for the input of data into the Hospital’s scheduling and pay software to ensure Hospital Staff are remunerated appropriately. Qualifications: 1 year experience in a staffing, scheduling, payroll, or accounting setting. Proficient with Microsoft Office Software, particularly Excel and Outlook. College Diploma (minimum 2 years) in Business Administration, Human Resources or equivalent is preferred. Previous experience with scheduling and payroll systems would be considered an asset. Previous experience working in a unionized environment would be considered an asset. Previous experience with payroll preparation would be considered an asset. Must strive to continuously provide a safe and supportive environment for patients, staff, physicians, and volunteers. Must adhere to the duties of workers, as stipulated in the Occupational Health and Safety Act. Must have an ability to effectively communicate (written and verbal) in the English language in order to provide excellent communication with team members, patients and families. Ability to communicate in additional language(s) is considered an asset. Must have basic computer skills. Must be dedicated to professional growth & development. Must be able to perform all bona fide and essential duties of the position, which may include physical demands such as moving/transferring patients, pushing, pulling, bending, etc. Must have demonstrated excellent attendance/performance record. Excellent organization and prioritization skills Ability to work independently and effectively communicate with other members of the health care team. Duties and Responsibilities: Collaborates with client Leaders to ensure adequate and appropriate staffing of the hospital is maintained. Collaborates with Leader and Payroll and Scheduling Analyst to build shift schedules in accordance with operational requirements and collective agreement guidelines. Reviews call offs to Hospital’s Early Absence Reporting Line (EARL) Fills vacant shifts in accordance with the applicable collective agreement language and scheduling guidelines. Meets with client leaders to understand staffing challenges and brainstorm solutions. Completes reporting on daily staffing levels. Ensure that sign-in sheets are distributed and received within established timelines Enters and validates pay codes into hospital scheduling system to support the payroll process for CGMH and community partners. Sanitizes, charges, and assigns Personal Safety Response System devices. Respond to general inquiries and directs the inquiry to the appropriate person based on the nature of the concern. Other duties as assigned.