Administrative Coordinator, Specialty Clinics
2 weeks ago
Job DescriptionReporting to the Manager of Transitions and Integrated Care, the Administrative Coordinator, Specialty Clinics is responsible for scheduling, billing, and data monitoring for the WSIB Specialized Care Program at Oakville, Milton, and Georgetown hospital sites. The Administrative Coordinator, Specialty Clinics supports coordination of assessments and treatments for interdisciplinary care for patients with work-related injuries including coordination of schedule and collaboration with physicians and registered health professionals. The role includes collating workers relevant medical data, supporting care plan development and communication with workers and WSIB, coordinating care including surgeries, injections, assessments and treatments by health professionals, liaising and collaborating with external stakeholders such as WSIB team members and Trillium Health Partners. The role also includes billing, and collating program data to support quality care and program efficiencies. The Administrative Coordinator, Specialty Clinics is accountable for ensuring that communication between the team and external partners meet service-level requirements including approvals, escalation of worker concerns, and documentation submissions. This position supports worker navigation of WSIB systems and processes to ensure seamless and quality care and patient outcomes.The Administrative Coordinator, Specialty Clinics will compile necessary data from Practice Perfect, Momentum, and Meditech to ensure accurate invoicing and reporting. This position will lead the invoicing process for the WSIB Specialized Care program and support improving efficiency in the processes. This position works closely with contract partners such as Trillium Health Partners (Insight Health Solutions) and WSIB to ensure consistent, reliable, and timely care for workers.The Administrative Coordinator, Specialty Clinics will use data from multiple sources including Trillium Health Partners, WSIB, and Practice Perfect to ensure compliance in service-level agreements. This information supports financial accuracy and promote process improvement across the program.QualificationsCollege level diploma in health administration preferred or equivalent education and work experiencePast experience in a health care setting is preferredEducation and/or experience in private community rehabilitationExcellent knowledge of Excel and WordKnowledge of systems and services in outpatient rehabilitation, WSIB, and surgical servicesExcellent oral and written communications skillsDemonstrated excellent interpersonal and organizational skillsAbility to navigate difficult conversations and situationsStrong organizational and analytical skillsDemonstrated ability to prioritize and multi-task multiple complex tasksExcellent customer service and public relations skillsKnowledge or relevant legislation, including Personal Health Information Protection Act (PHIPA)Knowledge of health promotion principles is an assetAbility to work independently while being part of a teamDemonstrated ability to effectively coach and train peersComputer proficiencySatisfactory employment and attendance recordAdditional InformationHours: Monday to Friday, must be available for various shifts according to operational needs ( 8:30-4:30, 9:00-5:00), multi-site Salary: $ - $ per hourDate Posted: December 16, 2025Internal Applicants Due By: December 23, 2025REF3012T
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Administrative Coordinator, Specialty Clinics
2 weeks ago
Oakville, Canada Halton Healthcare Full timeJob DescriptionReporting to the Manager of Transitions and Integrated Care, the Administrative Coordinator, Specialty Clinics is responsible for scheduling, billing, and data monitoring for the WSIB Specialized Care Program at Oakville, Milton, and Georgetown hospital sites. The Administrative Coordinator, Specialty Clinics supports coordination of...
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Administrative Coordinator, Specialty Clinics
2 weeks ago
Oakville, Ontario, Canada Halton Healthcare Full timeCompany DescriptionHalton Healthcare's vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences alwaysAt Halton...
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Administrative Coordinator, Specialty Clinics
2 weeks ago
Oakville, Ontario, Canada Halton Healthcare Full timeCompany Description Halton Healthcare's vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always At...
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Hospital Gate, Oakville, ON LM L, Canada Halton Healthcare Full timeCompany Description Halton Healthcare's vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences alwaysAt Halton...
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