Administrative Coordinator, TradeWorks

Date Posted: December 17, 2025Position Title: Administrative Coordinator, TradeWorksLocation: Robert Lee YMCA (955 Burrard St. Vancouver), Kamloops (400 Battle St), RemoteTerm: Temporary, Part-TimeHours: 17.5 hours per weekShift: Monday-FridayStart Date: As soon as possibleEnd Date: December 11, 2026Salary: $45,000-$50,000 annuallyReports To: Manager, Employment and Skills DevelopmentBenefits: Competitive vacation and paid sick time Free YMCA Gym Membership+ Y@HomeGenerous employer-matched pension planEligibility for Extended Medical and Dental BenefitsTraining and Professional Development OpportunitiesExtensive Employee assistance program Reduced childcare rates and priority placement for YMCA StaffBe part of a charitable organization that positively impacts the community*Some benefits may vary based on employment termsNature & ScopeTradeWorks is a 52-week employment and training initiative designed to provide Construction Craft Worker (CCW) training to up to 56 participants in four cohorts. Cohort 1-3 is located in Kamloops, BC and Clearwater, BC. The project supports participants in gaining essential skills, certifications, and hands-on experience to transition into employment within the construction sector. The ideal candidate is detail-oriented, a strong communicator, and comfortable working in a dynamic, multi-site environment. This role is essential to ensuring smooth day-to-day operations and positive participant experiences.Major Responsibilities- in this position, you will:Provides program information by email, telephone, virtual and face-to-face meetings with potential partnerships and stakeholders Coordinates and tracks the delivery of the program, supports reporting needs Maintains ongoing correspondence, database entry and meeting notes with relevant partners to ensure that information is up-to-date and appropriate to the needs of the mental wellness teamProcesses invoices, financial claims and cheque requests and supports the team with compiling data for financial reports and statistics Review and create systems and tracking documents as requiredIdentifies areas of concern, and problem solving regarding administrative responsibilitiesProvides scheduling coordination for virtual and in-person training for program facilitators and information session for potential partners. Assist team members with general administrative duties such as photocopying, faxing, scanning, data storage or creating documents or materials Qualification-you bring:Certificate or Diploma in a related discipline, or work experience in related fieldA minimum of 3 years’ experience providing administrative support in an office environmentProficient in Microsoft Office products including Microsoft Word, Excel, Power Point, and Office 365, and willingness to learn new programs as needed Demonstrated experience in developing, reviewing and editing meeting notes, minutes, contracts, memorandums of understanding and/or budgets to support partnerships Well-developed interpersonal, and relationship building skills; ability to establish rapport and excellent communication with members including community partners, staff and volunteers; excellent written communication skills Ability to be flexible, adaptable and multi-taskDemonstrated ability to make sound judgments and decisions; effective prioritizing and problem-solving skills High degree of independence and initiative within a team environment Successful candidate will be required to provide 3 satisfactory references Successful candidates will be required to provide a current and satisfactory Criminal Record check with a Vulnerable sector search issued no later than six (6) months preceding the start date. About YMCA BC:By igniting belonging and championing health equity, YMCA BC strengthens the foundations of community. With over 3,000 employees and volunteers, YMCA BC serves 150,000 individuals of all ages, backgrounds and abilities across hundreds of service locations, from the Sunshine Coast to Fort St. John. As a charity, YMCA BC promotes equitable access to healthier outcomes by providing vital programs and services to help address many of our communities' most pressing social issues, including health and wellness, affordable child care and camps, mental health, employment services and community health. We believe there is potential inside all of us and envision vibrant, healthy and inclusive communities for all.YMCA BC is firmly committed to equity, diversity, inclusion, and belonging (EDIB). By taking an intersectional approach to our programs and services, the YMCA is committed to creating spaces and experiences where everyone feels safe, welcome, and like they belong. Learn more at .Application Process-ready to make a difference?We invite you to apply today and find your WHY Internal Applicants: Please apply online to this position through the ADP Workforce Now Career Centre. (Myself/Talent/Career Centre) Application Deadline: Until filledPlease include any and all relevant certifications in your online application.You will receive an automated notification to confirm receipt of your application.If short-listed for a position: We will contact, you to move forward to the next step.If not selected for a specific posting: Continue applying for future positions matching your qualifications and interests. Note: Depending on the role, we may be required to prioritize internal applicants. At YMCA BC, we approach each hiring process individually, recognizing that people bring diverse experiences and strengths. If this opportunity speaks to you, we encourage you to apply—even if you don’t meet every listed qualification. Your unique background might be just what we’re looking for. And if this role isn’t the right fit, we hope you’ll continue exploring future opportunities with us that align with your skills and aspirations.YMCA BC is committed to creating an inclusive, accessible environment where all members of our community feel valued, respected, and supported. We encourage applications from the diverse communities in which we live and serve, including but not limited to people of colour, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity. We have established policies, procedures, and practices to meet accessibility standards throughout the hiring process. Should you require any accommodation throughout the recruitment process, please do not hesitate to contact our People Services department.