Proposal & Business Development Coordinator

Proposal & Business Development CoordinatorAt TWD, we know the secret to success isn’t just technical skill, it’s the people behind it. That’s why we hire for attitude first. If you’re collaborative, positive, and driven to grow, you’ll thrive here. We’re not a typical EPCM company. We’re a family-oriented team with global reach, working on exciting projects in Oil & Gas, Infrastructure, Renewables, and more.Our name says it all: Together We Deliver. This position will be based out of Calgary, AB. Summary:The Proposal and Business Development Coordinator plays a central role in supporting the company’s growth by managing high-quality proposal development while fostering strong client relationships. This individual coordinates the end-to-end proposal process, ensuring submissions are compliant, compelling, and aligned with client needs, while also actively engaging with clients to maintain relationships, identify opportunities, and support strategic business development initiatives.Serving as a bridge between internal teams and external clients, this role combines proposal leadership, business development support, and client engagement. The individual ensures opportunities are tracked, proposals are executed with excellence, and clients receive attentive, professional communication that strengthens trust and positions the company for sustained growth.Client Outreach & Relationship ManagementServe as a point of contact for assigned clients, supporting ongoing relationship management and communications.Proactively reach out to existing and potential clients to identify upcoming opportunities and maintain regular engagement.Assist in scheduling and preparing for client meetings, including research, briefing notes, and follow-ups.Track client feedback, preferences, and business needs to support account planning and client retention efforts.Support business development leads in maintaining CRM data accuracy and ensuring timely follow-up on leads.Proposal Management & Content Development Lead the end-to-end proposal process — from kickoff to final submission — ensuring deadlines, compliance, and quality standards are met.Coordinate proposal and qualification package submissions, including generation, writing and research ensuring brand consistency and timely delivery.Write and edit proposal content, executive summaries, and key messaging sections to ensure clarity, professionalism, and client alignment.Review client RFQs/RFPs to identify requirements, risks, and competitive insights.Support pre-positioning efforts by understanding client objectives and tailoring proposal strategies accordingly.Coordinate inputs from multidisciplinary teams including engineering, procurement, project management, and business development.Develop proposal outlines, schedules, and task assignments to maintain an organized and transparent process. Translate technical input into persuasive, client-focused language.Ensure that proposals meet client requirements, reflect brand consistency, and highlight differentiators.Facilitate proposal reviews, debriefs, and lessons-learned sessions to drive continuous improvement.Business Development SupportSupport pursuit planning, including opportunity tracking, market research, and competitor analysis.Collaborate with marketing and technical teams to prepare presentations, project sheets, and marketing materials.Maintain up-to-date records in the CRM system, ensuring opportunities, contacts, and actions are accurately logged.Assist with tracking business development metrics, preparing reports, and monitoring client engagement activities.Marketing & Outreach InitiativesSupport organization and participation in conferences, trade shows, and client events.Help coordinate social media and marketing initiatives aligned with BD goals.Contribute to the creation and distribution of targeted email campaigns and client newsletters.QualificationsPost-secondary education in Business, Marketing, Communications, or a related field.2–4 years of experience in business development, client relations, or marketing coordination (engineering or professional services experience an asset).Strong written and verbal communication skills, with professional presence in client-facing situations.Proficiency with CRM platforms (e.g., HubSpot, Salesforce, or similar) and Microsoft Office Suite.Highly organized with excellent attention to detail and the ability to manage multiple priorities.Collaborative and proactive approach, with a strong client service mindset.Key AttributesClient-focused and relationship-oriented.Energetic communicator with initiative to reach out and follow up.Comfortable working independently and as part of a team.Strong sense of accountability and follow-through.ROLE COMPETENCIESStrategic thinker with an eye for detail.Strong communicator with the ability to craft compelling, client-focused narratives.Confident facilitator who can guide technical teams through the proposal process.Highly organized, deadline-driven, and adaptable to shifting priorities.High Level of Excel, MS Office and PowerPoint Skill SetIndependent Thinker and Self StarterOutstanding written and verbal communication skillsConcise and precise writing style with accurate grammar and composition skillsAbility to transform complex technical information into clear and simple languageRefined attention to detail with strong research and analytical abilityOutstanding organizational and time management skillsDemonstrated accountability for actions and outcomesExcellent collaboration, teamwork, and relationship building ability