Asset Management Coordinator

Reporting to the AMIS Project Manager, this position supports the development, implementation, and continuous improvement of the Town’s Asset Management Information System (AMIS) in alignment with the Corporate Asset Management Program. This position maintains and enhances the corporate asset inventory and transactional data, and by providing expert assistance and support to service areas using Cityworks/GIS. The Asset Management Coordinator also assists service areas with technical and operational support, data management, training, and development of reports and queries to facilitate efficient allocation for work management to operate and maintain the Town’s $2+ billion of assets in a State of Good Repair (SOGR). Accountabilities: AMIS - City Works/GIS Assist with the coordination, development and implementation of the corporate-wide Asset Management Information System (AMIS) Coordinate the development and update of business requirements and business processes Provide technical support and update the system configuration and access, as required Develop and deliver staff training across departments on the use of AMIS and build and support internal capacity across departments Document current preventive management processes, including gathering information and input from stakeholders Maintain all maintenance procedures, inspection checklists and other documentation up to date, and share with staff and internal stakeholders Coordinate the set up and facilitation of an AMIS user group to share best practices Operational Support Update specific data fields/records in GIS and Cityworks as new information is received and verified by asset owners Perform daily updates for service requests, work orders, and inspections (in conjunction with supervisors/asset owners/field staff/Cityworks Admin) for each service area Ensure accurate and complete asset history, work history and service costing Assist departments to develop standard reports and performance measures as requested for their respective operations Assist departments in developing their annual and multi-year operational and capital budgets, leveraging AMIS data Data Management Coordinate implementation of the Data Governance Strategy by supporting departments to collect, store and analyze data Coordinate data requirements for integration into the AMIS software, and maintain the contents of the database related to assets for different service areas on an ongoing basis Ensure accurate and updated data inputs for service areas, including asset condition data and failure code data using the AMIS global configuration settings Provide ongoing assistance to departments to utilize AMIS and ensure consistent data quality Develop and implement data quality policies and procedures related to AMIS Generate reports and presentations summarizing key asset management trends, asset performance, risk management opportunities, SOGR scenarios, and recommendations for Town departments, senior management and Council Corporate Asset Management Coordinate the integration of AMIS outputs with the Town’s annual budget process, capital forecast, Long Range Financial Plan, and/or departmental Business Plans, as applicable Participate in various projects, including condition assessments, lifecycle analysis and forecasts, operations and maintenance practices development, work management procedures, capital and operating budget forecasting Collaborate and assist with implementation of the Corporate Asset Management Program (CAM) Program and compliance with Ontario Regulation 588/17 General Build and maintain positive working relationships with co-workers, other Town staff and the public using principles of good customer service Perform other related duties as assigned Qualifications: Post secondary education in Business Administration, Engineering, Business Analysis or equivalent experience, with a certificate in Asset Management considered an asset 2 years of experience in data analysis, reporting and presenting information, and administrative support and coordination Experience providing support in a municipal environment, with experience in Public Works, Maintenance or Asset Management, considered an asset Working knowledge of computerized maintenance management systems, and/or the interconnections between asset management, financial systems, and municipal budget planning are considered an asset Proficiency in computerized maintenance management systems Ability to work with Arc GIS software system Proficiency in data management and analytics Effective communication skills and the ability to engage staff Excellent customer service skills Strong relationship-building skills and the ability to resolve conflict Ability to work in team environment and under pressure Compensation: The rate for this contract position (35 hours per week) is $40.60 - $48.34 per hour (based on $73,897 - $87,972 per annum).  Position Details: This posting is for an existing vacancy that is available on a contract basis. Location: This position allows a blend of working onsite and remotely based on the needs of the business, in accordance with the Town’s Work from Home Policy, and as subject to change. This position will also require some flexibility in the incumbent’s availability and work schedule.