Purchasing Administrator

14 hours ago

Sherwood Park, Canada Aecon Full time

What is the Opportunity?From fabrication and modularization to new builds, turnaround and maintenance, Aecon Industrial leads the way in industrial construction and water infrastructure, providing clients in Canada and the U.S. with vertically integrated solutions and exceptional self-perform work. We are seeking a highly organized and proactive Purchasing Administrator professional to provide day‑to‑day assistance to our Procurement Specialist and Subcontract Administrator at our Sherwood Park, AB office. This role is essential in ensuring smooth procurement and subcontracting processes across our projects, supporting documentation accuracy, vendor onboarding, invoicing workflows, SAP data entry, and overall administrative coordination. This is an excellent opportunity for someone who thrives in a fast‑paced environment, enjoys working with both internal teams and external vendors, and is looking to grow within the procurement and supply chain discipline. What You'll Do Here: Assist in creating and submitting Purchase Requisitions in SAP, including verifying item descriptions, quantities, and pricing with project teams Support tracking and organization of packing slips and input Goods Receipts in SAP. Assist with vendor setup requirements and data collection. Help resolve price, delivery, and documentation exceptions through coordination with internal teams and suppliers. Support the preparation and organization of subcontract tenders, documentation packages, and competitive bid evaluations. Help track subcontractor ISN and insurance compliance throughout the subcontract lifecycle. Provide administrative support for issuing and tracking subcontract revisions. Assist with invoice review workflows, ensuring completeness and accuracy before project team approval. Provide general administrative assistance to the broader Procurement team. Assist with reception duties during absences, or when operational needs require. What You Bring to the Team: High attention to detail, accuracy, and follow‑through. Strong computer skills using MS Office Products Strong communication skills, both written and verbal, dealing tactfully with employees, subcontractors and vendors Problem solving, planning and organizational skills, ability to prioritize tasks, work to timelines Ability to work independently and as part of a team in a fast‑paced environment. Knowledge of office methods and procedures, equipment and digital filing systems High School Diploma and preference for post-secondary with a business or administrative diploma

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