Design Coordinator, designQ

Job OverviewReporting to the Director, designQ, as the Design Coordinator you support the day-to-day operations of the designQ studio. You coordinate client appointments, manage selection data, and ensure design projects move smoothly from intake to completion. You also act as a central point of coordination between designers, builders, suppliers, and internal teams, while maintaining accurate records, organized samples, and complete design documentation.Your day-to-day responsibilities will include: Client & Designer Support Welcoming clients to the Design Q studio and ensuring a professional, organized, and engaging experience. Coordinating, scheduling, and confirming client appointments, design sessions, and studio visits. Preparing client files, contracts, and selection documentation in advance of appointments. Supporting designers by organizing samples, materials, and presentation tools. Responding to client inquiries in a timely and professional manner. Project & Selection Coordination Managing and tracking home selections, showhome packages, and multi-family projects from intake through completion. Ensuring all selection data is entered accurately and maintained in relevant systems Tracking project milestones, deadlines, and required follow-ups to support timely delivery. Liaising with builder partners, sales teams, estimating, and suppliers to confirm details, schedules, and requirements. Assisting in preparing complete design packages for review, submission, and handoff. Specification & Studio Support Assisting in maintaining current builder specifications, colour boards, and approved selections under the direction of the Lead Design Coordinator. Fulfilling internal and external requests for samples, documentation, and selection information. Assisting with ordering, cataloguing, tracking, and maintaining samples within the design studio. Ensuring the design studio remains organized, presentable, and properly stocked. Operational & Administrative Support Supporting studio operations including scheduling coordination, data entry, reporting, and file management. Assisting with coordination of appliance deliveries, furniture moves, and showhome setup as required. Supporting studio events, open houses, and builder presentations, including client greeting and logistics. Monitoring client surveys and assist with follow-up as directed. As our ideal candidate, you are…A strong communicator; you clearly express your thoughts in conversation and in written communication.An active listener; you seek to understand and listen to others in a non-judgmental way.Mindful; you respect diversity and deal with sensitive situations using high degree of integrity.Excellent service oriented; you handle relations with customers, internal and external parties with tact and diplomacy.A creative problem solver; you think outside the box for solutions without fear of failure.Essential RequirementsCertificate or Diploma in Administration, Interior Design, or related field. Minimum 3 years of experience in design coordination, design administration, or in a related role within residential construction or interior design. Familiarity with builder specifications, selection processes, and design studio operations. Valid driver’s licence and access to a reliable vehicle. Satisfactory verification of criminal record check. Comfortable using office equipment and Microsoft Office programs (Outlook, Word, Teams, SharePoint and PowerPoint) and related software programs.What We ValueCreating trusting and successful working relationships.Setting clear, measurable and achievable goals. Cooperating with team members in an open, positive and respectful manner.Taking responsibility for the outcomes of decisions and actions.Consistently meeting customer expectationsStaying current with technical job skills.Work ConditionsYou primarily work in an office setting. Hours are primarily regular business hours. Travel to showhomes and overtime may occasionally be required. Overtime may occasionally be required.About UsQualico’s designQ takes the edge off the home buying process and helps customers choose wisely and wind up with precisely the home they want. In our state-of-the-art design centres in Edmonton, Calgary and Winnipeg you’ll be able to create a space that’s unique to your family. It’s a one-stop shop for interior design, products and finishing. For more information click.Qualico welcomes applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.