Facilities Coordinator

Are you a professional with a background in property management or facilities coordination? We are seeking a detail-oriented Facilities Coordinator to join our award-winning team in Oakville.Recognized as a Great Place to Work® and ranked among Canada’s Best Workplaces, our organization values collaboration, excellence, and professional development. This is an active, immediate opening for a candidate with a property/facility management designation (e.g., FMA) and working knowledge of CMMS platforms to help streamline our maintenance workflows and facility operations.Position: Facilities CoordinatorType: Permanent Role Location: Oakville, ON (5 days in-office) Schedule: Monday – Friday, 9:30 AM – 5:30 PM or 10:00 AM – 6:00 PM Salary: $52,000 – $57,000 Annual + 5% AIPTo apply, please send your updated resume to jessica.yelozbek@randstad.ca with the subject line "Facilities Coordinator / Oakville."AdvantagesCompetitive Compensation: Starting salary up to $57,000 based on experience plus a 5% performance bonus.Career Growth: Work within a division that encourages autonomy once trainedDynamic Work Environment: A role that balances administrative financial tasks with hands-on physical facility coordination.Stability: A permanent position with a leading national firm.Through mentoring, innovative tools, and a variety of programs that engage and reward, we empower each employee to be great and drive results.Comprehensive benefits that include Employee and Family Assistance Program (EFAP) and Wellness EssentialsGroup retirement savings plan with company matchPaid holidays and generous paid time offHybrid work arrangementsPaid volunteer opportunities and charitable donation matchingEmployee recognition programs that include referral incentivesThe opportunity to participate in our stock purchase planResponsibilitiesHow You’ll ContributeIn this dual-natured role, you will spend approximately 35% of your time on computer-based tasks (financials/tracking) and the remainder managing the physical needs of our office spaces.Facility Operations: Ensure effective operation and safety compliance of home office and regional facilities.Vendor Management: Guide and oversee contracted vendors for security, groundskeeping, and janitorial services.Financial Coordination: Process invoices, maintain financial documentation, issue purchase orders, and coordinate vendor quotes.Office Logistics: Coordinate office moves and event setups, including the physical movement of furniture and equipment.Relationship Building: Act as a key point of contact for internal staff, visitors, and external service providersQualificationsExperience: Minimum 3 years of property management experience, including vendor oversight and financial responsibilities.Education: Post-secondary education is required. A property/facility management designation (e.g., FMA) is preferred.Technical Skills: Proficiency in MS Office (Excel/Outlook) and familiarity with CMMS platforms.Adaptability: The ability to "switch in a second" and reprioritize tasks to meet immediate facility or customer needs.SummaryApply TodayRecognized as a Great Place to Work® and ranked among Canada’s Best Workplaces, our organization values collaboration, excellence, and professional development. This is an active, immediate opening for a candidate with a property/facility management designation (e.g., FMA) and working knowledge of CMMS platforms to help streamline our maintenance workflows and facility operations.Position: Facilities CoordinatorType: Permanent Role Location: Oakville, ON (5 days in-office) Schedule: Monday – Friday, 9:30 AM – 5:30 PM or 10:00 AM – 6:00 PM Salary: $52,000 – $57,000 Annual + 5% AIPTo apply, please send your updated resume to jessica.yelozbek@randstad.ca with the subject line "Facilities Coordinator / Oakville."Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.