Senior Administrator, Research Support

Follow us on Job Type:EmployeeDuration in Months(for fixed-term jobs):6Job Family:Research and Program Support# of Open Positions:1Faculty/Service - Department:Strategic InitiativesCampus:Desmarais HallUnion Affiliation:SSUODate Posted (YYYY/MM/DD):2025/09/04Applications must be received BEFORE (YYYY/MM/DD):Hours per week:35Salary Grade:SSUO Grade 08Salary Range:$64 865,00 - $81 935,00About the Telfer School of ManagementThe Telfer School of Management at the University of Ottawa is located in the heart of Ottawa and is the proud academic home of some 4,300 students,200 faculty members, over 100 staff members, and over 30,000 alumni.At Telfer, everything we do from teaching to research, to policy advice is firmly aligned with helping Canada reach its potential. We believe that better business practice means a better Canada and that a better Canada means a better world.Position PurposeContributes to the growth of Telfer’s research enterprise by providing administrative and analytical support to various key stakeholders including the Telfer Health Transformation Exchange (THTEX), the CPA-Canada Accounting and Governance Research Centre (CPA-AGRC), the directors of all the research-based graduate programs and the academic leads of the various Areas of Strategic Impact (ASI).In this role, you will:Administers and facilitates the submission process of internal grant applications in order to improve the efficiency of its administrative aspects for faculty members. To that end administers Telfer’s research portal for its internal research support program; reviews grant applications to ensure they are complete and ready for submission; provides support for online submission in case of technical difficulties; and collates submissions and prepares reports of internal grant applications for review by the Vice-Dean (Research) and the internal review committee.Participates in the development and implementation of internal procedures related to pre- and post-award management of internal and external granting programs to improve their strategic relevance and effectiveness.Supports the Vice Dean (Research), the THTEX lead, the CPA-AGRC lead and the ASI leads in a number of reporting and performance evaluation activities thus contributing to the School’s strategic planning and future decision making about the School research enterprise.Plans, organizes and oversees the logistics behind research events and research initiatives (ex.: research seminars, Telfer Forums, THTEX workshops and CARMA workshops) in order to enrich the student experience and to promote research by increasing its visibility.Executes the research communication plan by promoting Telfer’s research news and events through the appropriate communication channels thereby ensuring that appropriate audiences are kept informed of research developments.Acts as a resource person for the Areas of Strategic Impact leads in the coordination of the research activities of these research groups to advance their aims and increase research activity within Telfer.Oversees the expenses of the Research Office, the ASI’s, the THTEX, and the CPA-AGRC to help maximize the effective use of the available funding. Administers the Dean’s Travel Fund for faculty members, as well as the various mobility scholarships offered to research-based graduate students in order to ensure compliance with University regulation while maximizing potential allocations.Updates the Research Office and the THTEx websites content in order to provide accurate and timely information to faculty members, research-based graduate students and community partners on various research-related topics.Acts as a resource person for faculty members and research-based graduate students in regards to predatory journals and conferences by conducting searches and providing the accurate information needed to make enlightened decisions about publications and conferences.Maintains the Research Office archives according to University of Ottawa and granting agencies archiving guidelines and policies in order to ensure compliance and best practices.Undertakes various special projects of an analytical or organizational nature as requested by the Senior Research Advisor or the Vice-Dean (Research) in support of Telfer’s research enterpriseWhat you will bring:Experience in project management, including the ability to manage multiple projects at the same time;Previous exposure to Web site development and content updates using technologies such as HTML, or Web Content Management Systems (i.e. Joomla, Dreamweaver, etc.); file management systems such as FileZilla;Strong experience in the use of computerized data bases and management systems as well as software such as Windows, spreadsheets, word processing, database, presentation, e-mail and Internet;Knowledge of university structures, organization and curricula;Understanding of university research funding and internal programs would be an asset;Excellent writing and interpersonal skills, and demonstrated commitment to client service to successfully engage in relationship building and deliver personal services;Excellent organizational and time management skills; Ability to formulate creative ideas, analyze, evaluate and negotiate details;Familiarity with financial management software;Ability to interpret and implement policies and regulations; Verbal and written communication skills in both French and English. Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.