Billing Administrator

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada’s infrastructure and on the communities where we live, learn, work, and heal.WE BUILD FOR LIFE. We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that’s well above industry standards. At Modern Niagara, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada’s infrastructure fulfill the needs they were set out to meet. Modern Niagara is one of Canada’s Best Managed Companies and is a recipient of SMACNA‘s Safety Excellence Award Program (SSEAP) – Canada and the Canadian Occupational Safety (COS) Magazine’s Gold Winner for Canada’s Safest Employers Award in the Building and Construction category and Excellence Winner for Canada’s Best Health + Safety Culture Award as well as Canada’s Best Health + Safety Leader Award. We are seeking a Billing Administrator to join our team in Vaughan In this role, you’ll play a key part in supporting the Construction Services group by overseeing billing activities and providing administrative support to keep operations running smoothly. This position requires strong attention to detail, excellent organizational skills, and clear communication to ensure accuracy and efficiency. You’ll work closely with project managers and internal teams, contributing to a collaborative environment while helping maintain timely and reliable processes. Duties and Responsibilities: Prepare and issue accurate invoices in accordance with project contracts and timelines Track and manage billing schedules, payment terms, and outstanding balances Enter and maintain financial data in internal systems with a high level of accuracy Collaborate with project managers and accounting teams to resolve billing & data discrepancies Utilize Procore or similar project management platforms to manage billing workflows and documentation Assist with regular financial reporting as needed Maintain organized records of all billing and change order documentation Perform general office administration duties as needed to support team operations. Misc. Data entry as required Qualifications and Job Requirements: 2+ years of experience in billing, invoicing, or related financial roles Knowledge of change management processes in a project-based environment Proficiency in data entry and financial software systems Experience with Procore or similar construction/project management platforms preferred Strong attention to detail and ability to meet deadlines Excellent communication and problem-solving skills We thank all applicants for their interest, however, only those selected for an interview will be contacted. At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, 2SLGBTQIA+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential. We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached at .