Billing Manager

8 hours ago

Vaughan, Canada Plan Group, Inc. Full time

Are you a self-starter with a positive attitude ready to take on additional tasks? Are you looking for a role that provides challenge, growth, and developmental opportunities? Take the leap and make your mark at Plan Group.

The Billing Manager – Project Billing oversees the end-to-end billing process for project-based work, ensuring accuracy, compliance, and timely invoicing. This role manages a team of billing administrators, collaborates with project and finance teams, and drives process improvements to support financial performance and client satisfaction.

As a Billing Manager, you will:

- Prepare and issue invoices based on project milestones, time & materials, or fixed-fee arrangements

- Use Salesforce to issue pay applications to clients as agreed and Microsoft D 365, and update end to end details in client portal

- Maintain accurate billing records and project cost allocations

- Code invoices to appropriate GL accounts and project numbers

- Coordinate with project managers to validate billing data and ensure alignment with contracts

- Manage markup/rates on billings

- Monitor accounts receivable and follow up on outstanding payments

- Reconcile billing discrepancies between Salesforce and Microsoft D 365 and resolve client inquiries

- Generate billing reports for internal and external stakeholders

- Conduct monthly reconciliations, analysis, and reports

- Ensure compliance with company policies and client agreements

- Assist in developing and implementing billing policies and procedures

- Other administrative and project related tasks as assigned

- Team Leadership:

- Lead, mentor, and develop a team of billing administrators.

- Assign workloads, set performance goals, and conduct regular reviews.

- Provide training on billing systems, policies, and best practices.

Our ideal candidate has:

- 5 plus years of experience in a similar role

- Basic understanding of accounting (debits/credits)

- Experience in a similar environment would be an asset

- Advanced knowledge of Microsoft D 365, and Microsoft Office specifically Excel

- Knowledge of Salesforce software an asset

- Excellent written and verbal communication

- Excellent analytical, time management and organization skills

- Superior attention to detail

- Excellent leadership, communication, and analytical skills

- Ability to handle strict deadlines and work under pressure

- Professional, responsive, and positive work attitude

- High respect for confidentiality and a high level of sound and independent judgement, reasoning, and discretion

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