Intermediate Logistics Coordinator, Procurement

Follow us on Posting Reason:Replacement of a regular positionJob Type:EmployeeAnticipated Duration in Months (for contracts and temporary assignments):N/AJob Family:Procurement# of Open Positions:1Faculty/Service - Department:Logistics, Shipping & ReceivingCampus:Roger Guindon HallUnion Affiliation:SSUODate Posted (YYYY/MM/DD):2026/01/26Applications must be received BEFORE (YYYY/MM/DD):2026/02/06Hours per week:35Salary Grade:SSUO Grade 07Salary Range:$59,038.00 - $74,574.00About the Faculty of MedicineWelcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.Position purpose:The Logistics Coordinator is responsible for administering inventory stock requests, adjustments, and replenishment. The incumbent organizes and manages inventory, storage, and transportation, analyzing and optimizing logistical procedures. The Logistics Coordinator also ensures safe and timely pick-up and delivery shipments.In this role, your responsibilities will include:Manage orders associated with inventory by processing stock requests and coordinating customer order fulfillment and delivery.Perform inventory counts, adjustments, and replenishments to maintain an adequate level of stock to support the operations, guarantee the quality of the products and ensure the information available to the clients is accurate.Track supplier’s performance and liaise critical information to the management, directly impacting the cost-efficiency of the services and products, risks mitigation, and drive continuous improvement.Track and coordinate all regulated substances received or shipped, such as chemicals and assets in compliance with internal procedures and provincial and federal regulations and requirements such as Canadian Standards Association (CSA) and Workplace Hazardous Materials Information Systems (WHMIS).Process invoices associated with inventory, shipping, and custom clearance activities.Provide guidance to buyers and clients ensuring applicable documentation is complete to avoid customs clearance delays or surcharges.Manage shipping requests reviewing and recommending appropriate freight costs, transportation rates, and carriers. Ensure legal commercial invoice is prepared, and proper packaging is used according to Transportation of Dangerous Goods (TDG) regulations and internal health and safety proceduresReceive products, such as scientific supplies and equipment and hazardous materials to coordinate delivery in compliance with the Workplace Hazardous Materials Information System (WHMIS) legislation and University procedures.Regularly communicate with customers to assess and understand supply needs and act as a resource person regarding supply chain and logistics applicable policies and procedures.What you will bring:Essential Qualifications : Knowledge of administration normally acquired through postsecondary education or an equivalent combination of education and work experienceMinimum two (2) years of demonstrated experience in a logistics, supply chain support or in a similar role.Other skills and Competencies : Demonstrated experience in interpreting, explaining and applying policies and procedures; Knowledge of Federal and Provincial Environmental Health and Safety Legislation; Experience with transportation of dangerous goods (TDG) an asset;Experience using ERP solutions and software; Experience in customer service Strong interpersonal, communication and conflict resolution skills; Organizational skills and ability to meet firm deadlines; Capacity to lift boxes and move warehousing equipmentAbility to work under pressure and adapt to prioritiesBilingualism (spoken and written) Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.