Receptionist

2 days ago

Ayr, Canada Brandt Full time

Our Ayr branch is looking for a Receptionist for our Peterbilt Division. This position is responsible for general office duties and departmental assistance   Duties & Responsibilities Respond to telephone, e-mail, and in-person inquiries from clients, candidates, and other parties Refer all inquiries to the appropriate individuals, divisions, or departments across the organization Type forms, letters, reports, and memos as necessary Receive and distribute all forms of paper correspondence Where necessary, assist in the compilation of data for various reports Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions Provide information to staff and/or clients about special activities Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence Maintain the reception in a tidy and presentable manner Ensure the necessary office supplies are stocked and obtained at the best possible price Coordinate employee coveralls with the vendor of choice Other duties as assigned #LI-onsiteRequired Skills Strong organizational skills are required Strong knowledge of general office procedures Ability to apply understanding to carry out instructions in written, verbal, or diagram form Superior telephone manners and strong interpersonal skills Superior telephone manners and strong interpersonal skills Strong written and verbal skills to communicate with all levels of the organization Required Experience Experience working on a multi-line switchboard is considered an asset Must have working knowledge of MS Office Experience working on a multi-line switchboard is considered an asset High school diploma or GED, or an acceptable combination of education and experience 2-4 years of direct work experience in a receptionist capacity preferred Strong organizational skills are required Strong knowledge of general office procedures Ability to apply understanding to carry out instructions in written, verbal, or diagram form Superior telephone manners and strong interpersonal skills Superior telephone manners and strong interpersonal skills Strong written and verbal skills to communicate with all levels of the organization

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