Receptionist

1 day ago

Calgary, Canada Rising Edge Group Full time

Role Reporting to the Purchasing Manager, the Receptionist - Administrative Assistant is the first point of contact for clients and visitors, creating a welcoming atmosphere and ensuring efficient communication within the office. This role combines front desk responsibilities with administrative support across multiple departments to maintain smooth day-to-day operations. The Receptionist/Administrative Assistant performs a variety of reception, clerical, and administrative tasks and provides support to other employees as needed. Responsibilities Greet and welcome all clients and visitors in a professional and friendly manner. Coordinate visitor information, maintain the manager visitor sign-in sheet, and notify the appropriate personnel upon arrival. Support daily office maintenance, including ordering office and janitorial supplies as needed and ensuring cleanliness of all common areas. Answer incoming calls and direct them to the appropriate personnel or department. Prepare, edit, and format professional documents such as correspondence, reports, drafts, and office-related emails. Sort and distribute incoming mail daily; send and receive courier packages as required. Monitor shared email inboxes and distribute communications as necessary. Navigate Viewpoint to locate reference details for internal or external requests related to vendor invoices or purchase orders. Process employee expense submissions as needed. Create purchase orders and order items for overhead departments and low-risk project expenses. Communicate with other offices to ensure consistent flow of information and company-wide awareness of events or updates. Provide administrative support to various departments as required.  Requirements QualificationsHigh School Diploma or equivalent required. 1-3 years of experience in a receptionist or administrative role preferred. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) required. Strong organizational skills and attention to detail. Ability to handle multiple tasks and work in a fast-paced environment. Friendly demeanor with a professional appearance. Experience with office equipment and technology (phones, printers, fax machines) preferred. BenefitsBenefitsCompetitive compensationComprehensive benefits package (Medical, Disability, Dental & Vision)Paid Time Off BenefitsWeekly Pay PeriodsEmployee Assistance Program – CounselingDPSP matching program that offers increased matching contributions based on your years of service with the company.

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