Administrative Assistant

5 days ago

Happy ValleyGoose Bay, Canada Mushuau Innu First Nations Government Full time
We are looking to hire a Administrative & Finance Clerk within the Mushuau Innu First Nations, Finance department located at 6 Burnwood DrHappy Valley-Goose Bay, NL. This is a Full-Time job opportunity with a good compensation package, benefits and team environment. The ideal candidate would accel in this role and have professional skills needed to be successful in this position.   

Position Overview: The Administrative & Finance Clerk is responsible for providing administrative and bookkeeping support to the Finance Department such as scheduling, correspondence management, drafting letters, filing, and greeting and directing visitors.
General Duties Include:
Financial Management:
  • Understand and follow all financial policies and procedures established by the CFO.
  • Perform basic accounting and bookkeeping duties.
  • Complete bank deposits.
  • Match invoices to purchase orders.
  • Record invoices and other documents.

Operations:
  • Professionally greet visitors, answer the telephone, and provide information or redirect to the appropriate destination.
  • Deal with queries from the public and monitor visitor access.
  • Organize office social events with direction from the Finance Manager or CFO.
  • Receive, compile, and organize information for the preparation of correspondence, documents, and reports as assigned and prepare a variety of correspondence, documents, and reports.
  • Record, type and distribute agendas, related documentation and minutes of committee meetings as required.
  • Schedule appointments, make travel arrangements, and arrange meetings as required.
  • Maintain and organize filing systems of records, documents, and reports including those considered confidential in nature.
  • Order materials and supplies by consulting catalogues, complete requisition forms, maintain records and checks as well as record and distribute goods received, per established procurement procedures. Responsible for the Finance Office's external storage location, including proper archiving of documents, safeguarding of the documents, and inventory of the storage unit.
  • Be respectful and unbiased in carrying out your work responsibilities as a service provider to the community.
  • Demonstrate respectful behaviour and actions aligned with the culture and values of Mushuau Innu First Nation.
  • Follow workplace expectations including attendance and assigned work activities.
  • Perform other duties and responsibilities as necessary in the performance of the position and as assigned by Supervisor. 

Knowledge, Skills and Abilities:
  • Maintain knowledge of best practices, policies, and procedures.
  • Experienced in the operation of equipment such as photocopier, fax, telephone, mailing machine, switchboard, and computer.
  • Good working knowledge of MS Office applications.
  • Ability to maintain confidential information.
  • Ability to establish good working relationships, both internally and with external stakeholders.
  • Effective oral and written communication skills.
  • A teamwork mentality and flexible approach to assisting with tasks as assigned.
  • Good time management skills with the ability to prioritize multiple tasks and pay great attention to detail.
  • Understand and promote Mushuau Innu First Nation's culture, language, and values. 

Experience and Education Requirements:
  • Minimum of high school diploma or the equivalent is required.
  • Experience working as an Administrative and/or Accounting Clerk is considered an asset.
  • Experience working with Sage accounting software is considered an asset. 

Working Conditions (Physical Effort/Environment/Mental Demands):
  • Physical Effort: This position involves routine time spent working on a computer and in an office environment.
  • Environment: Duties for this position are typically performed indoors in an office environment.
  • Mental Demands: This position is in a busy environment subject to regular distraction with telephones, emails, and interruptions. 

Other Requirements:
  • Follow all Mushuau Innu First Nation Policies and Procedures and display a commitment to the values and culture of Mushuau Innu First Nation.
  • Flexibility may be required to adjust work schedules dependent upon department needs. 
  • Ability to successfully and periodically undergo an appropriate criminal records review and policy record check is required. 

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