Administrative Assistant

We are seeking a versatile and proactive Administrative Assistant to join our team in Hudson in the West Island. This role is the backbone of our daily operations, ensuring everything runs smoothly "behind the scenes" while providing a professional first impression for our clients.The ideal candidate is a master multitasker who is comfortable handling everything from front-desk reception to light accounting and more.AdvantagesSchedule: * Monday to Friday with flexible hours.Occasional weekend availability may be required (not every week).Salary: $55,000 – $65,000 per year (depending on experience).Vacation: 3 weeks of paid vacation. Peak Season (April-November must be available to work) during the quieter seasons you are able to take some more time off.Commuter Perk: coverage for gas/fuel or electric vehicle charging.ResponsibilitiesKey Responsibilities1. Front Desk & Client RelationsAct as the first point of contact by greeting customers and handling incoming phone calls.Manage the collection of cash payments from clients with accuracy and discretion.Provide exceptional customer service and represent the company’s values to every visitor.2. Administrative Support & OperationsProvide high-level support to various team members and departments.Handle essential office tasks: filing, scanning, and meticulous data entry.Manage all "behind the scenes" logistics to ensure an organized work environment.Coordinate and create schedules for the team to optimize daily workflow.3. Financial & Documentation SupportPrepare and issue client invoices.Perform light accounting tasks and basic bookkeeping.Maintain organized digital and physical records for easy retrieval.QualificationsBilingual (English and French ) (Spoken and Written)Experience: Previous experience in an administrative, reception, or office support role.Skills: Strong proficiency in data entry and basic computer software (e.g., Microsoft Office, Google Workspace).Financial Literacy: Comfortable handling cash and understanding basic invoicing/accounting principles.Organizational Skills: Exceptional ability to manage time, prioritize tasks, and create schedules.Communication: Professional phone etiquette and a friendly, welcoming demeanorSummaryWhy Randstad?There are a lot of good jobs, great companies and great bosses.At Randstad, we're here to help you find the right fit.If you don't have a Randstad profile yet and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting with you. You can email your resume to brandon.freger@randstad.ca / sean.lynch@randstad.caPlease add us on LinkedIn- https://www.linkedin.com/in/sean-lynch-370492126/- https://www.linkedin.com/in/brandon-freger-ba340392/For a complete list of all available jobs by division, visit www.randstad.ca.We look forward to hearing from youRandstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.