Administration Assistant I

10772BR Administration Assistant I Job Posting Halifax Regional Municipality (HRM) is inviting applications for the permanent position of Administrative Assistant I for the Parks division of Parks & Recreation. Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy, and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.Reporting to the Supervisor, Parks Administration, this position provides administrative, technical, clerical and communications support to the Parks divisions of the Parks and Recreation business unit. This position requires a high degree of initiative, ability to maintain confidentiality, customer service and cooperation, and a highly organized individual to deal effectively with a busy working unit. DUTIES & RESPONSIBILITIESProvides confidential administrative support to the Supervisor, Director and management teams (e.g., managing inquiries, correspondence via both electronic and verbal communication ensuring proper follow up so deadlines on various projects are met).Maintains confidential files such as personnel files, grievances, complaints, job classifications, salaries, etc.;Assists management teams with tracking spreadsheets (vacation, attendance, etc.)Creates agendas and records meeting minutes for management and operational meetings;Performs general office duties such as photocopying, filing, sorting and directing mail, and preparing packages for courier delivery;Maintains inventory control of supplies and office equipment.Files vehicle compliance sheets in accordance with Corporate Fleet requirements;Process sign requests, create work orders and track signage;Assists Supervisor with Seasonal Hire and Orientation Session.Support to Recreation Programming may be required.May perform other related duties as assigned.QUALIFICATIONS:Education & Experience:Grade 12 (or equivalent) and related secretarial or administrative training from a recognized educational institution;Three years of related experience working in an administrative setting. Technical / Job Specific Knowledge and AbilitiesStrong written and verbal communication skills;Knowledge of Accounting and Cash Handling Practices;Proficient with computer applications for correspondence, budgeting, and presentations (MS Office Suite);Knowledge of SAP financial systems;Knowledge of Legend from Front and Back Office perspectives is asset;Excellent knowledge of municipal government and its services.Security Clearance Requirements: Applicants may be required to complete an employment security screening check.Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion.Competencies: Valuing Diversity, Communication, Customer Service, Decision Making, Organizing & Planning.WORK STATUS: Permanent, full-timeHOURS OF WORK: 35 hours per week, Monday - Friday, 8:00 am to 4:00 pm or other hours as required.SALARY: Non-Union Level NU1 $44,230 - $57,230. Salary will be commensurate with education and years of applicable experience.WORK LOCATION: 11 Turner Drive, DartmouthCLOSING DATE: Applications will be received up to 11:59 pm on Sunday, December 7, 2025Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration. Shortlisted candidates will be required to provide proof of their qualifications, including, but not limited to, educational credentials, professional licenses, and relevant certifications.During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the recruiter when invited to the assessment process. For more information on our accommodation process please click on the link; Accommodations | Hiring | Employment | Halifax(position # 78639975) Administration Assistant I | Halifax Regional Municipality