Executive Assistant

Job DescriptionWhat is the opportunity?This Executive Assistant provides direct support to two Vice Presidents, Commercial Banking. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials.Location: please note that the candidate must be in office 4 days per week shared between the two VPs who are located in Guelph and Kitchener. Details of the work arrangement can be discussed further with the hiring managers.Job DescriptionManage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are providedAct as the VP’s delegate for email and phone during absences, handle/forward issues, prioritizing for VP’s action upon returnFor multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheetsCoordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive teamOrganize quarterly town halls, employee recognition celebrations, and other team eventsMaintain global distribution list and distributes group-wide communicationsRaise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organizationAdditional Job DescriptionMust-haveExcellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staffAbility to take initiative, prioritize tasks, function independently, and work as part of a teamAbility to handle sensitive and confidential information with discretionSuperior attention to detail, calm under pressure and confidenceInnate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organizationNice-to-haveAbility to anticipate needs, be resilient in challenging situations and persevere to get the job doneProfessionalism, initiative, enthusiasm, energy, and a sense of urgency4+ years of Financial industry Executive Admin experienceJob SkillsCommunication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing SoftwareAdditional Job DetailsAddress:74 WYNDHAM ST N:GUELPHCity:GuelphCountry:CanadaWork hours/week:37.5Employment Type:Full timePlatform:PERSONAL & COMMERCIAL BANKINGJob Type:RegularPay Type:SalariedPosted Date:2026-01-12Application Deadline:2026-01-17Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date aboveInclusion and Equal Opportunity EmploymentAt RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.Join our Talent CommunityStay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.