Administrative Assistant, Full-Time

In Your Role You Will Administrative & QA Support• Perform administrative tasks to support program operations and relieve workload from Quality Assurance (QA) staff (e.g., filing, data entry, and record management).• Greet and assist clients, caregivers, visitors, and community representatives in a courteous and professional manner.• Coordinate day-to-day office activities and support internal communication across departments.• Schedule meetings, appointments, and interviews; prepare agendas and take/distribute meeting minutes.• Assist with monthly reports, staff summaries, and recurring documentation requirements.• Manage office supply inventory and coordinate service requests.• Help facilitate project planning and support internal staff with administrative needs.Caregiver Onboarding & SAFE Support• Coordinate and support the onboarding process for contracted caregivers, including:o Conducting initial telephone interviewso Completing reference checks and collecting certificationso Assisting with paperwork and document verificationo Supporting HUB registration and caregiver file setup• Provide administrative assistance to SAFE and SAFE Supervisor-trained staff (e.g., organizing assessments, managing documentation).• Ensure all caregiver records and compliance documentation meet MCFD standards. ***Prior to confirmation of employment, all applicants must provide a copy of a current Criminal Record Check and/or Government Screening Letter. These checks vary depending on province and sector and will be communicated by the Program Hiring Team. As An Ideal Candidate You Possess • Post-secondary education in Business Administration, Office Management, Social Services, or a related field is preferred.• Minimum 2 years of experience in administrative or contract support roles; onboarding or HR experience is a strong asset.• Experience supporting or working alongside SAFE-trained teams is an asset.• Knowledge of MCFD processes, or experience working with funders, is strongly preferred.• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with databases and shared portals is an asset.• Excellent organizational and communication skills; strong attention to detail.• Ability to manage confidential and sensitive information with professionalism and discretion.• Understanding of the community living or social services sector is an asset. What Taproot Community Support Services Does At Taproot, your passion for helping others can truly make a difference. As an employee-owned company, we value collaboration, learning, and innovation. Our strength-based approach guides both our care and how we support each other. Join a team where your voice matters, and together, we're building a company we're proud of. Our Employees Enjoy Work/life balanceLearning and career development opportunitiesCompetitive wages and salariesPaid vacation and benefits for eligible employeesDefined benefit pension plan (Municipal Pension Plan) for eligible employees within British ColumbiaMatching RRSP plan for eligible employees within AlbertaProfessional development opportunities and job-related trainingEmployee and Family Assistance ProgramLong Service Milestone rewardsEmployee referral bonus program For more information on Taproot Community Support Services visit our website: taproot.ca No candidate will meet every single desired qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we'd love to learn more about you Please apply.Equal-Opportunity EmployerOur commitment to creating a diverse and inclusive work environment is unwavering. We believe that varied backgrounds and experiences fuel innovation and success. As an equal-opportunity employer, we prioritize diversity, equity, and inclusion across all operations. We're seeking candidates passionate about contributing to our multicultural teams and enriching our workplace with their unique insights and cultural sensitivity.We encourage individuals from diverse backgrounds to apply and join us in fostering a welcoming and inclusive environment.No telephone calls please. Only those candidates selected for an interview will be notified. Is this the opportunity you've been looking for?