Payroll Specialist
1 week ago
Join Beacon Community Services as the Payroll Specialist, a key member of the Finance team who ensures accurate and timely processing of payroll for over 300 union and non-union employees. This role is essential to maintaining employee trust and delivering an awesome employee experience. As the Payroll Specialist, you will get to utilize your meticulous attention to detail collaboration skills in a complex payroll environment. You will work in a collaborative and supportive team and contribute to a positive workplace culture.
Benefits Include:
- Making a difference in people's lives every day
- Comprehensive extended Health and Dental
- Municipal Pension Plan with employer contributions
- 3 weeks of vacation to start
- Flexible schedule options
Days/Hours of Work: Monday to Friday 8:30 am to 4:30 pm (37.5 hours per week)
Closing Date: Applications will be accepted until January 15th at noon. Interviews will take place on Wednesday, January 22nd
POSITION SUMMARY:
Reporting to the Payroll and Benefits Supervisor, the Payroll Specialist is critical in ensuring excellent employee experience at Beacon. This role is responsible for all payroll-related processes, systems, and data and provides knowledgeable service to employees and managers. The position works closely with Beacon’s Finance and HR teams, directors and managers throughout the organization, our payroll service provider as well as regulatory and reporting bodies.
DUTIES AND RESPONSIBILITIES:
- Payroll Processing: Using Payworks, process end-to-end biweekly payroll for union and non-union employees, ensuring all employees are paid accurately and on time. Also, process one-time payments and ad-hoc payment runs on an as-needed basis
- Employee Setup: Assist HR with the payroll aspects of employee onboarding, including the setup of earnings, benefits, and accruals. Support new employee set up including position, employment type, union status, and department allocations
- Benefits Setup: Ensure eligible employees are set up in Payworks with extended health, dental, life insurance, AD&D, LTD, pension, and other applicable benefit premiums. Complete benefits and pension enrollments and terminations as directed
- Employee Record Maintenance: Maintain accurate employee records, including employment information, wage/salary rates, benefits entitlements, time off accruals, etc. Ensure changes and updates to employee records are processed on time. Process ROE’s for employees as needed
- Timesheet Management: Support employees and management to ensure timesheets and time off requests are submitted and approved on time. Ensure timesheet hours are entered and coded appropriately
- Reporting: Prepare payroll reports for internal and external stakeholders, including reporting on labour costs, union dues, and statutory remittances
- Payroll Accounting: Prepare accounting entries for biweekly payroll transactions. Assist the Payroll and Benefits Supervisor with payroll account reconciliations as directed
- Issue Resolution: Address and resolve payroll-related inquiries and issues from employees and management promptly
- Service Orientation: Provide excellent service to support management with information about collective agreements, employee policies, and BC Employment Standards
- Collaboration: Work closely with the payroll provider, Finance, HR, and other departments to ensure seamless integration and operation of payroll systems
- Process Improvement: Participate in workflow automation and process improvement initiatives
- Other payroll-related projects as directed
EDUCATION AND EXPERIENCE:
- 1 year of experience processing payroll in an organization with both union and non-union employees
- Experience using comprehensive payroll software (Payworks preferred)
- Familiarity with BC Labour Laws and employment standards regarding payroll, overtime, vacation, and sick leave.
- Payroll Compliance Practitioner (PCP) designation or working towards designation
SKILLS AND ABILITIES:
- Excellent analytical, problem-solving and critical thinking skills
- Strong communication skills, both written and verbal
- Strong organizational skills and the ability to manage multiple competing priorities
- Excellent interpersonal skills with the ability to build and maintain strong relationships
- Ability to work both independently and as a member of a team
- Skilled in the use of MS 365 (Teams, Excel, Word, Outlook, etc.)
- Ability to ensure accuracy in payroll data entry, tax withholdings, and benefits calculations.
- Ability to handle sensitive and confidential information with discretion
ADDITIONAL INFORMATION:
Beacon Community Services serves vulnerable populations including seniors, people with disabilities and children. Protecting these people and our teams on whom they rely on is critical to us. Accordingly:
- All successful applicants must consent to a Solicitor General’s Criminal Record Check.
- All successful applicants are required to disclose their COVID-19 vaccination status upon hire. Depending on future public health developments, Beacon may implement a vaccination requirement as a condition of ongoing employment for all our workplaces.
-
Payroll Specialist
7 months ago
Victoria, Canada School District #61 (Greater Victoria) Full timeFull Time Continuing Position (Subject to Internal Staffing Process) The Greater Victoria School District #61 is looking to hire a Payroll Specialist. This is a full time, continuing position working 35 hours per week. The Greater Victoria School District provides public educational services to over 20,000 students in the Greater Victoria area,...
-
Payroll Specialist
1 week ago
Victoria, Canada Connect Hearing Full timeVictoria (BC), CanadaPayroll Specialist**Responsibilities & Duties** - Ensure accurate and timely processing of full bi-weekly payroll cycle 550+ employees both hourly and salary in multiple provinces - Supervise the Payroll Administrator - Review and maintaining internal payroll process for accuracy, timeliness and compliance with internal controls,...
-
Payroll Specialist
7 months ago
Victoria, Canada BC Ferries Full timeJob Description: **PAYROLL SPECIALIST** Victoria **The Opportunity** We are seeking for a skilled professional with extended experience of Payroll to our growing team. As a Payroll Specialist, assist the Team Lead, Payroll with ongoing training and development of Pay Analysts, the creation and maintenance of procedure documentation, and the coordination...
-
Payroll Specialist
7 days ago
Victoria, Canada Beacon Community Services Full timeJoin Beacon Community Services as the Payroll Specialist, a key member of the Finance team who ensures accurate and timely processing of payroll for over 300 union and non-union employees. This role is essential to maintaining employee trust and delivering an awesome employee experience. As the Payroll Specialist, you will get to utilize your meticulous...
-
Payroll and Benefits Supervisor
7 months ago
Victoria, Canada Beacon Community Services Full time**Benefits Include** - Making a difference in people's lives every day - Comprehensive extended Health and Dental - Municipal Pension Plan with employer contributions - Flex Days - Generous paid leave **Days/Hours of Work**: Monday to Friday 8:30 am to 4:30 pm (37.5 Hours per week) **Closing Date**:Applications will be accepted until June 26th at...
-
Benefits Specialist
3 months ago
Victoria, Canada The Corporation of The City of Victoria Full time**Job Description**: **Senior Buyer** **Competition Number**:24/231 **Posting Scope**:Internal / External **Posted Date**:October 17, 2024 **Closing Date**:October 28, 2024, 4:30 PM PST **Department**:Finance **Posting Type**: Maternity/Parental Leave Replacement - up to 18 months **Work schedule**:Monday to Friday ( 35 hour work week) **Salary**:$...
-
Human Resources Systems Specialist- Records
4 months ago
Victoria, Canada School District #61 (Greater Victoria) Full timeHuman Resources Systems Specialist - Records Full Time Continuing Position (Subject to Internal Staffing Process) The Greater Victoria School District #61 is looking to hire a Human Resources Systems Specialist-Records. This is a continuing position working 35 hours per week for 12 months per year. This position will be a backup for ADS dispatch and will...
-
Financial Operations Specialist
1 month ago
Victoria, British Columbia, Canada Rainhouse Manufacturing Canada Ltd Full timeAt Rainhouse Manufacturing Canada Ltd, we are seeking a skilled Financial Operations Specialist to join our team. This is a full-time position that requires on-site work at our facility.About the RoleThis role will involve preparing cheques for payroll, maintaining financial records, and balancing various accounts using both manual and computerized...
-
Specialist, Work Design and Compensation
7 months ago
Victoria, Canada Island Health Full time**Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...
-
People & Culture Systems Specialist
3 months ago
Victoria, Canada BC Transit Full timeWe acknowledge with respect that BC Transit delivers our mission on the ancestral territories of Indigenous Peoples across British Columbia, and their historical relationships with the land continue to this day. In Victoria, where our Corporate Office is located, our people are privileged to live and work on the unceded traditional territories of the...
-
Financial Accountant Specialist
3 weeks ago
Victoria, British Columbia, Canada Lumberworld Marketing Full timeJob OverviewWe are seeking an experienced Financial Accountant Specialist to join our team at Lumberworld Marketing. As a key employee in the finance department, you will play a crucial role in recording transactions, providing analysis, and supporting various processes.Duties and ResponsibilitiesPrepare and record journal entries to accurately reflect...
-
Accounting and Financial Record Specialist
1 month ago
Victoria, British Columbia, Canada Harris Victoria Chrysler Dodge Jeep Ram Ltd. Full timeAbout the RoleWe are seeking an experienced Accounting Technician to join our team at Harris Victoria Chrysler Dodge Jeep Ram Ltd.The ideal candidate will have a strong background in accounting principles, with excellent analytical and organizational skills.Job SummaryThis is a full-time position that requires the candidate to work on-site at our dealership....
-
Accounting Specialist
3 days ago
Victoria, British Columbia, Canada Royal Spice Full timeJob Summary:At Royal Spice, we are seeking a skilled Bookkeeping Professional to join our team. The ideal candidate will have a solid understanding of manual and computerized bookkeeping systems, as well as experience with financial record-keeping and accounting software.Responsibilities:Calculate and prepare cheques for payrollCalculate fixed assets and...
-
Office Manager
3 months ago
Victoria, Canada Cameron Izard Snell LLP Full timeWe are looking for an Office Manager to join our team! Are you a highly organized, multi-talented, administrative-ly experienced go getter? Do you love juggling balls, adapting to new situations and working independently to support a highly functioning, well-oiled team? If you feel we are ticking your boxes, then this position could be for you! **Your...
-
Landscape & Drainage Labourer
1 week ago
Victoria, Canada Larix Landscape Ltd. Full timeWe Are Hiring! Larix Landscape Ltd is looking to grow our family! We are a rapidly growing custom landscape installations and drainage company that provides a multitude of services to both residential and corporate customers in the Greater Victoria area. We are looking for landscapers, labourers and drainage specialists with all levels of experience that...
-
Landscape & Drainage Labourer
1 week ago
Victoria, Canada Larix Landscape Ltd. Full timeWe Are Hiring! Larix Landscape Ltd is looking to grow our family! We are a rapidly growing custom landscape installations and drainage company that provides a multitude of services to both residential and corporate customers in the Greater Victoria area. We are looking for landscapers, labourers and drainage specialists with all levels of experience that...
-
Thriving Business Partner
4 weeks ago
Victoria, British Columbia, Canada Redbrick Full timeRedbrick is a software company that acquires and builds innovative companies to support digital entrepreneurs. We aim to inspire innovation, sustainable business, and encourage thousands of entrepreneurs with cutting-edge technology.We value our people-first culture where you're given autonomy to excel in your work from home or office, with the necessary...
-
Landscape & Drainage Labourer
6 days ago
Victoria, Canada Larix Landscape Ltd. Full timeWe Are Hiring! Larix Landscape Ltd is looking to grow our family! We are a rapidly growing custom landscape installations and drainage company that provides a multitude of services to both residential and corporate customers in the Greater Victoria area. We are looking for landscapers, labourers and drainage specialists with all levels of experience that...
-
Landscape & Drainage Labourer
7 months ago
Victoria, Canada Larix Landscape Ltd. Full timeLarix Landscape Ltd is looking to grow our family! We are a rapidly growing custom landscape installations and drainage company that provides a multitude of services to both residential and corporate customers in the Greater Victoria area. We are looking for landscapers, laborers, and drainage specialists with all levels of experience that will take pride...
-
Controller
5 months ago
Victoria, Canada GT Mann Contracting Ltd. Full time**Overview** We are seeking a skilled Controller to join our team. The Controller oversees all financial processes and is responsible for ensuring timely and relevant reporting of overall financial performance GT Mann Contracting and its related entities. This comprises overseeing the full accounting process, including the monthly and annual accounting...