Records Analyst

2 weeks ago

Edmonton, Canada University of Alberta Full time $47,919 - $64,697
Department Vice-President Facilities & Operations - Administrative Services Salary range $47,918.92 to $64,697.48 Hours per week 35 Grade 7 Posted date December 5, 2024 Closing date December 12, 2024 Position Type Full Time - Operating Funded Description

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Location - This role is in-person. Work primarily takes place at North Campus, Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for the University Services, Operations and Finance (USOF)

University Services, Operations and Finance (USOF) is focused on providing the appropriate foundation for the university’s academic and research community to advance and achieve its multiple mandates. It does this by nurturing an organizational culture where our people can flourish and succeed. Relying on a network of university-wide services, we lead with purpose by responsively and effectively investing in developing and managing our campus infrastructure, by providing IT solutions that are secure, sustainable and innovative, by attracting and retaining talented people, and by committing to transparent spending and responsible investments. We aim to be agile and dynamic, efficient and effective, and a leader among our peers in implementing best practices.

Position

The Records Analyst provides senior-level support with Records & Information management requirements to various business units and leadership across University Services, Operations & Finance (USOF). This independent role involves evaluating, recommending, implementing, and maintaining records management systems. Key responsibilities include conducting inventories, developing procedures, training users, and supporting system maintenance to ensure effective records management.

Duties

  • Acts as a liaison between user departments and the records center regarding issues of retention and disposition
  • Is the main point of contact and resource support for the business unit(s), reviewing and prioritizing requests for information and responding in a timely manner
  • Identifies opportunities for RIM process improvements
  • Completes orientation, training and cross-training of new employees and users
  • Confers with clerical and supervisory personnel to gather suggestions for improvements and to detect potential records management problems
  • Analyzes usage of the RIM system to ensure compliance and triggers need for training
  • Collects and analyzes statistics and data to ensure accuracy and completeness of information requests

Minimum Qualifications

  • Minimum High School Diploma; Two (2) year diploma in Office Administration or equivalent, with specialized course work in records management, business law, business management, and/or computer technology preferred
  • Thorough knowledge of information/records management practices and procedures
  • Intermediate to expert level of competence using MS Office Suite, and Google
  • Maintain confidentiality of sensitive and privileged information

Preferred Qualifications

  • 2-3 years experience in a records management environment
  • Experience working with specialized records management software

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.


Note: This opportunity will be available until midnight December 12, 2024, Edmonton, Alberta local time.

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