Executive Administrative Assistant Needed Immediately

7 days ago

Kingston, Canada Patry Group of Companies Full time

Executive Assistant – Owner & COO We are a leading construction developer in Ontario committed to dynamic and assertive corporate practices. We champion innovation in construction methodologies and prioritize both local and global concerns in our services to the construction and property management sectors. Embracing diversity and inclusiveness, we aim to be the premier resource in Canada. We are seeking a highly organized and resourceful Executive Assistant to provide comprehensive support to our Owner and Chief Operating Officer (COO) . The successful candidate will excel at managing complex priorities, maintaining discretion, and ensuring seamless day-to-day operations. This role requires excellent communication skills, strong judgment, and the ability to anticipate the needs of senior leadership while managing a wide range of administrative and strategic tasks. Provide direct administrative support to the Owner and COO, including calendar management, scheduling, and correspondence. Draft, edit, and finalize communications, reports, and presentations on behalf of executive leadership. Conduct research, compile information, and prepare briefing materials to support executive decision-making. Travel & Event Coordination Arrange detailed travel itineraries, including flights, accommodations, and ground transportation. Anticipate and address scheduling changes or travel-related issues promptly. Support the planning and execution of corporate meetings, events, and engagements. Administrative & Personal Assistance Assist with personal errands and responsibilities for the Owner and COO as required, ensuring efficiency and discretion. Serve as a trusted liaison between executive leadership and external partners, clients, and contacts. Coordinate with enterprise and estate staff to ensure smooth operations across business and personal commitments. Bachelor’s degree or equivalent combination of education and experience. Minimum 5 years of experience supporting executives or senior leaders. Strong interpersonal abilities with a focus on relationship-building. Relocation assistance Health & dental coverage Life insurance Long-term disability Qualified candidates excited to join our team as an Executive Assistant should submit a cover letter and resume outlining relevant qualifications and experiences.

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