Executive Administrative Assistant
2 weeks ago
Charlie Agency has been retained to recruit an Executive Assistant for a well-established local manufacturing company. Known for its stable environment, strong technical expertise, and highly collaborative culture, this employer values people, quality, and long-term operational excellence.The Executive Assistant provides direct support to the President and COO by managing daily activities and coordinating priorities. The role also supports administrative functions across Sales, Operations, and Human Resources. Strong organization, clear communication, and confidentiality are essential.RESPONSIBILITIESExecutive SupportManage the President's and COO's calendars.Coordinate meetings, travel arrangements, and daily priorities.Screen external calls and manage communication flow.Prepare documentation: reports, presentations, minutes, memos.Welcome visitors and coordinate meeting refreshments.Administration & DocumentationMaintain physical and digital filing systems.Handle and safeguard confidential information.Take dictation, record minutes, and perform accurate data entry.Administer petty cash and support HR/payroll document distribution.Manage the phone system: maintenance, troubleshooting, vendor coordination.Sales, Operations & HR SupportEnter customer orders and manage sales files.Organize HR policies and maintain soft files.Provide cross-functional administrative support as needed.Train and support other administrative staff.KEY COMPETENCIESAdvanced Excel proficiency (pivot tables, V-lookups, advanced formulas).Strong command of MS Office (Word, Excel, Outlook).Excellent organizational and filing skills.Clear, professional written and verbal communication.Discretion, judgment, and attention to detail.Ability to manage multiple priorities simultaneously.PROFILECollege diploma or business administration certificate.5–10 years of administrative experience.Autonomous, detail-oriented, and professional.Comfortable interacting at all organizational levels.Join a strong, people-focused organization where your expertise truly matters and your impact is felt every single day.
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Executive Administrative Assistant
2 weeks ago
Kingston, Canada Agence Charlie Full timeCharlie Agency has been retained to recruit an Executive Assistant for a well-established local manufacturing company. Known for its stable environment, strong technical expertise, and highly collaborative culture, this employer values people, quality, and long-term operational excellence. The Executive Assistant provides direct support to the President and...
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Executive Administrative Assistant
2 weeks ago
Kingston, Canada Agence Charlie Full timeCharlie Agency has been retained to recruit an Executive Assistant for a well-established local manufacturing company. Known for its stable environment, strong technical expertise, and highly collaborative culture, this employer values people, quality, and long-term operational excellence. The Executive Assistant provides direct support to the President and...
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Executive Administrative Assistant
2 weeks ago
Kingston, Canada Agence Charlie Full timeCharlie Agency has been retained to recruit an Executive Assistant for a well-established local manufacturing company. Known for its stable environment, strong technical expertise, and highly collaborative culture, this employer values people, quality, and long-term operational excellence. The Executive Assistant provides direct support to the President and...
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Executive Administrative Assistant
2 weeks ago
Kingston, Canada Agence Charlie Full timeCharlie Agency has been retained to recruit an Executive Assistant for a well-established local manufacturing company. Known for its stable environment, strong technical expertise, and highly collaborative culture, this employer values people, quality, and long-term operational excellence. The Executive Assistant provides direct support to the President and...
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Executive Administrative Assistant
2 weeks ago
Kingston, Canada Agence Charlie Full timeCharlie Agency has been retained to recruit an Executive Assistant for a well-established local manufacturing company. Known for its stable environment, strong technical expertise, and highly collaborative culture, this employer values people, quality, and long-term operational excellence.The Executive Assistant provides direct support to the President and...
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Executive Administrative Assistant
2 weeks ago
kingston, Canada Agence Charlie Full timeCharlie Agency has been retained to recruit an Executive Assistant for a well-established local manufacturing company. Known for its stable environment, strong technical expertise, and highly collaborative culture, this employer values people, quality, and long-term operational excellence.The Executive Assistant provides direct support to the President and...
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Executive Administrative Assistant
1 week ago
Kingston, Ontario, Canada Agence Charlie Full timeCharlie Agency has been retained to recruit an Executive Assistant for a well-established local manufacturing company. Known for its stable environment, strong technical expertise, and highly collaborative culture, this employer values people, quality, and long-term operational excellence.The Executive Assistant provides direct support to the President and...
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Administrative Assistant, Executive Team
2 weeks ago
Kingston, Canada Queen's University Full timeAbout Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...
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Executive Administrative Assistant
2 weeks ago
Kingston, ON, Canada Agence Charlie Full timeCharlie Agency has been retained to recruit an Executive Assistant for a well-established local manufacturing company. Known for its stable environment, strong technical expertise, and highly collaborative culture, this employer values people, quality, and long-term operational excellence. The Executive Assistant provides direct support to the President and...
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Executive Administrative Assistant
2 weeks ago
Kingston, ON, Canada Agence Charlie Full timeCharlie Agency has been retained to recruit an Executive Assistant for a well-established local manufacturing company. Known for its stable environment, strong technical expertise, and highly collaborative culture, this employer values people, quality, and long-term operational excellence. The Executive Assistant provides direct support to the President and...
