Community Support Specialist

5 days ago

Ottawa, Canada Hotel Association of Canada Full time

Position Title: Office and Team Support Specialist Location: 130 Albert St., Ottawa, ON (Hybrid, with minimum of three days per week in office)  Reports To: Vice President, Finance & Operations  Hotel Association of Canada (HAC)  The Office and Team Support Specialist plays a key role in ensuring the smooth functioning of office operations, supporting human resources and financial administration, and facilitating effective communication and coordination across the organization. This role requires a proactive, organized, and detail-oriented individual who thrives in a dynamic environment and enjoys supporting a collaborative team. Office Operations & Facilities Management Oversee day-to-day office operations, including supply inventory. Serve as the first point of contact for general internal and external inquiries. Ensure professional and well-organized common office spaces, including storage. Maintain filing systems (physical and digital) and support document preparation. Support internal communications and manage corporate information on Basecamp. Support IT and office equipment (printers, copiers, phones) functionality and coordinate maintenance and repairs. Maintain records of software subscriptions and external memberships. Handle incoming/outgoing mail and courier services. Administer office/building security and access systems. Liaise with facilities management, vendors, and service providers. Maintain office policies and procedures. Administrative Support Assist with Board and Committee meeting logistics, materials, and follow-ups. Provide scheduling and travel coordination, as required. Human Resources Support Support employee recognition and retention programs. Maintain and track staff training and policy documentation. Track office expenses and manage petty cash. Code and submit invoices, support document collection, and deposits. Coordinate expense reports and reimbursements for Board and senior leadership.   Postsecondary education in business administration, office management, a related field (diploma or degree), or equivalent experience. ~3–5 years of administrative or office coordination experience, including: ~ Managing budgets, vendors, and/or office facilities. ~ Demonstrated computer literacy, especially in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). ~ Coordinating office equipment and systems (printers, phone systems, video conferencing tools). ~ Accounting or CRM software (e.g., QuickBooks) is an asset. Office procurement and inventory management. Ability to manage vendor contracts and service agreements. Proactive in identifying and resolving office issues. We celebrate diversity and are committed to creating an inclusive environment for all employees. We respect the dignity and independence of people with disabilities and provide accommodation and support to persons with disabilities throughout the recruitment and selection process.   This is an opportunity to help support HAC as it strives to influence public policy in a sector that plays a vital role in Canada’s economy and communities.

  • Document Fulfillment Specialist

    2 days ago

    Ottawa, Canada Your Mortgage Specialist Full time

    **Now Hiring: Document Fulfillment Specialist** **About Us** We are a leading mortgage team recognized for delivering an outstanding client experience. Our reputation is built on years of service excellence, powered by a team of dedicated professionals, proven systems, and a commitment to going above and beyond. We’re proud of the strong relationships...

  • Community Support Specialist

    4 days ago

    Ottawa, ON, Canada Hotel Association of Canada Full time €68,000 - €75,000

    Position Title: Office and Team Support Specialist Location: 130 Albert St., Ottawa, ON (Hybrid, with minimum of three days per week in office)  Reports To: Vice President, Finance & Operations  Hotel Association of Canada (HAC)  The Office and Team Support Specialist plays a key role in ensuring the smooth functioning of office operations,...

  • Community Support Specialist

    5 days ago

    Ottawa, ON, Canada Hotel Association of Canada Full time

    Position Title: Office and Team Support Specialist Location: 130 Albert St., Ottawa, ON (Hybrid, with minimum of three days per week in office)  Reports To: Vice President, Finance & Operations  Hotel Association of Canada (HAC)  The Office and Team Support Specialist plays a key role in ensuring the smooth functioning of office operations,...

  • Communications Specialist

    2 weeks ago

    Ottawa, Canada Payments Canada Full time

    Payments Canada is at the forefront of the Canadian payment ecosystem. Our purpose is to make payments easier, smarter and safer for all Canadians. Every day we are working diligently to ensure your payments are cleared and settled. In 2023 alone, our systems cleared approximately $112 trillion or $450 billion each business day! If you are passionate about...

  • Communication Specialist

    1 week ago

    Ottawa, Canada Accreditation Canada Full time

    Communication Specialist Req #208Health Standards Organization, Ottawa, Ontario, Canada- Job Description - Posted Wednesday, February 19, 2025, 11:00 PM **Terms**: 12 Month Contract **Salary**: Commensurate with experience **Location**:Ottawa (Hybrid Work Model) **ABOUT THE ROLE**: The Communications Specialist reports to the Communications Manager and...

  • Communications Specialist

    1 week ago

    Ottawa, Canada BWX Technologies Full time

    BWXT Medical Ltd. is a trusted source for the development and manufacture of nuclear medicine for biotechnology, life sciences, pharmaceutical companies and academia partners. Headquartered in Kanata, Ontario, BWXT Medical Ltd. employs over 300 highly-skilled people in Kanata and Vancouver, British Columbia. **Welcome to BWXT** **Position Overview**: As...

  • Communications Specialist

    4 days ago

    Ottawa, Canada The Taggart Group of Companies Full time

    Job Title: Communications Specialist Company: Taggart Group of Companies Reports to: Communications Manager Location: 3187 Albion Rd South, Ottawa, Ontario Position Type: Permanent Full-Time Taggart Group of Companies: A family business that's been around for more than 75 years, the Taggart Group of Companies is a full-service construction organization...

  • Job Coach

    4 weeks ago

    Ottawa, Canada Pinecrest-Queensway Community Health Centre Full time

    Pinecrest-Queensway Community Health Centre provided pay range This range is provided by Pinecrest-Queensway Community Health Centre. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range CA$32.46/hr - CA$38.19/hr Department : Employment Services Program : Integrated Employment Services Status...

  • Job Coach

    4 weeks ago

    Ottawa, Canada Pinecrest-Queensway Community Health Centre Full time

    Pinecrest-Queensway Community Health Centre provided pay range This range is provided by Pinecrest-Queensway Community Health Centre. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range CA$32.46/hr - CA$38.19/hr Department: Employment Services Program: Integrated Employment Services Status:...

  • Communications Specialist

    4 hours ago

    Ottawa, Canada Proslide Technology Full time

    Reporting to the Director, Global Marketing & Creative Studio, the Communication Specialist role is an integral part of creating and delivering written information, both internally and externally in a B2B market landscape. In this role the incumbent needs to be agile, flexible, strategic and tactical keeping in mind the core messaging of the firm. **YOUR...