Community Support Specialist

2 weeks ago


Ottawa, Canada Hotel Association of Canada Full time

Position Title: Office and Team Support Specialist Location: 130 Albert St., Ottawa, ON (Hybrid, with minimum of three days per week in office)  Reports To: Vice President, Finance & Operations  Hotel Association of Canada (HAC)  The Office and Team Support Specialist plays a key role in ensuring the smooth functioning of office operations, supporting human resources and financial administration, and facilitating effective communication and coordination across the organization. This role requires a proactive, organized, and detail-oriented individual who thrives in a dynamic environment and enjoys supporting a collaborative team. Office Operations & Facilities Management Oversee day-to-day office operations, including supply inventory. Serve as the first point of contact for general internal and external inquiries. Ensure professional and well-organized common office spaces, including storage. Maintain filing systems (physical and digital) and support document preparation. Support internal communications and manage corporate information on Basecamp. Support IT and office equipment (printers, copiers, phones) functionality and coordinate maintenance and repairs. Maintain records of software subscriptions and external memberships. Handle incoming/outgoing mail and courier services. Administer office/building security and access systems. Liaise with facilities management, vendors, and service providers. Maintain office policies and procedures. Administrative Support Assist with Board and Committee meeting logistics, materials, and follow-ups. Provide scheduling and travel coordination, as required. Human Resources Support Support employee recognition and retention programs. Maintain and track staff training and policy documentation. Track office expenses and manage petty cash. Code and submit invoices, support document collection, and deposits. Coordinate expense reports and reimbursements for Board and senior leadership.   Postsecondary education in business administration, office management, a related field (diploma or degree), or equivalent experience. ~3–5 years of administrative or office coordination experience, including: ~ Managing budgets, vendors, and/or office facilities. ~ Demonstrated computer literacy, especially in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). ~ Coordinating office equipment and systems (printers, phone systems, video conferencing tools). ~ Accounting or CRM software (e.g., QuickBooks) is an asset. Office procurement and inventory management. Ability to manage vendor contracts and service agreements. Proactive in identifying and resolving office issues. We celebrate diversity and are committed to creating an inclusive environment for all employees. We respect the dignity and independence of people with disabilities and provide accommodation and support to persons with disabilities throughout the recruitment and selection process.   This is an opportunity to help support HAC as it strives to influence public policy in a sector that plays a vital role in Canada’s economy and communities.



  • Ottawa, Canada Carefor Health & Community Services Full time

    **The Opportunity - Communications and Fundraising Specialist** Reporting to the Manager, Communications, Marketing and Fundraising, the Communications and Fundraising Specialist will execute an integrated communications plan utilizing a variety of traditional and digital platforms. In accordance with Carefor’s communications strategy, the incumbent will...


  • Ottawa, Canada Carefor Health & Community Services Full time

    **The Opportunity - Communications and Fundraising Specialist** Reporting to the Director of Communications, Marketing and Fundraising, the Communications and Fundraising Specialist will act as a Carefor journalist and content creator developing written, video and graphic-based content as part of a communications and fundraising plan that will increase...


  • Ottawa, Canada Your Mortgage Specialist Full time

    **Now Hiring: Document Fulfillment Specialist** **About Us** We are a leading mortgage team recognized for delivering an outstanding client experience. Our reputation is built on years of service excellence, powered by a team of dedicated professionals, proven systems, and a commitment to going above and beyond. We’re proud of the strong relationships...


  • Ottawa, ON, Canada Hotel Association of Canada Full time €68,000 - €75,000

    Position Title: Office and Team Support Specialist Location: 130 Albert St., Ottawa, ON (Hybrid, with minimum of three days per week in office)  Reports To: Vice President, Finance & Operations  Hotel Association of Canada (HAC)  The Office and Team Support Specialist plays a key role in ensuring the smooth functioning of office operations,...


  • Ottawa, Canada Payments Canada Full time

    Payments Canada is at the forefront of the Canadian payment ecosystem. Our purpose is to make payments easier, smarter and safer for all Canadians. Every day we are working diligently to ensure your payments are cleared and settled. In 2023 alone, our systems cleared approximately $112 trillion or $450 billion each business day! If you are passionate about...


  • Ottawa, Canada Accreditation Canada Full time

    Communication Specialist Req #208Health Standards Organization, Ottawa, Ontario, Canada- Job Description - Posted Wednesday, February 19, 2025, 11:00 PM **Terms**: 12 Month Contract **Salary**: Commensurate with experience **Location**:Ottawa (Hybrid Work Model) **ABOUT THE ROLE**: The Communications Specialist reports to the Communications Manager and...


  • Ottawa, Canada Ottawa West Community Support Full time

    Job description **Do you love to clean? Do you have attention to detail? Love spending time with seniors?** **We want to hear from you!** Ottawa West Community Support is a community support agency that provides services to seniors living in their own homes in the west end of Ottawa. We are currently looking to hire Home Support Workers in the city of...


  • Ottawa, Canada Ottawa West Community Support Full time

    Job description*Do you love to clean? Do you have attention to detail? Love spending time with seniors?**We want to hear from you!*Ottawa West Community Support is a community support agency that provides services to seniors living in their own homes in the west end of Ottawa. We are currently looking to hire Home Support Workers in the city of...

  • Wound Care Specialist

    3 weeks ago


    Ottawa, Canada Home and Community Care Support Services Full time

    A healthcare organization is seeking a Wound Care Specialist in Ottawa to provide expert care and support for patients with complex wounds and ostomies. You will work with a collaborative team and contribute to the development of wound management policies. Candidates must be Registered Nurses with specialized wound care training and experience. The position...

  • Wound Care Specialist

    3 weeks ago


    Ottawa, Canada Home and Community Care Support Services Full time

    A healthcare organization is seeking a Wound Care Specialist in Ottawa to provide expert care and support for patients with complex wounds and ostomies. You will work with a collaborative team and contribute to the development of wound management policies. Candidates must be Registered Nurses with specialized wound care training and experience. The position...