Legal Assistant, Corporate Commercial

iR Corp. is a boutique recruitment provider, specialized in Talent Resourcing Management solutions. We align multi-disciplinary talent with prestigious companies across diverse industries. Our valued law firm client is seeking a Legal Assistant for a full-time position, to support a dynamic practice group. The successful candidate will have legal exposure to Business Law and/or Corporate Commercial transactions. PRIMARY RESPONSIBILITIES: Organize and expedite the flow of work through the professional’s practice, initiating any follow-up action as appropriate Proactively monitor emails to keep current on file developments; maintain calendars, including making or changing appointments, organizing meetings and arranging facilities, and preparing documentation Provide administrative assistance and coordinate the logistics of client meetings, make travel and hospitality arrangements as required Manage new file setup, including gathering and researching information for client intake process, workspace management, creating and managing files in document management system Coordinate flow of documents between legal professionals, including drafting, formatting, finalizing and distributing documents, correspondence and materials; effectively utilizes document production services and other resources for lengthy document production activities Administer client accounts by ensuring time entries are submitted, following up on delinquent time charges with other group members, reviewing and editing prebills, preparing invoices for review, verifying fees and disbursements, and addressing client inquiries Point of contact with clients and various internal and external stakeholders to provide assistance and information as required; receive, research, prepare for, and follow up on audit inquiries QUALIFICATIONS: 2+ years’ general legal experience; Business Law and/or Corporate Commercial experience considered an asset Legal Assistant Diploma from a recognized post secondary institution Advanced technical skills, proficiency with Microsoft Office Suite Ability to handle a modifying workload with superior organizational skills Superior verbal and written communication skills Problem solving skills including the ability to set priorities while managing conflicting demands For immediate consideration, please submit your resume in strict confidence for review. Engage in the market with a strategic representation advantage, to alleviate the tensions that can emerge when changing roles or securing new employment. Navigate each stage of the recruitment lifecycle with the confidence of having an ambassador advocating for you, your objectives, and in your best interest throughout the recruitment experience and beyond placement. We celebrate your wins as if they’re our own, because they are EQUITY iR Corp. is an equal opportunity employer, promoting equity and dignity in the workplace. Adhering to all federal, provincial, and local laws in relation to selection and hiring, we assess qualified personnel without regard to age, ancestry, colour, race, citizenship, ethnic origin, place of origin, creed, disability, family status, marital status (including single status), identity, expression, record of offences, sex (including pregnancy and breastfeeding), or sexual orientation. While remaining alert and sensitive to the issues of fair and equitable treatment for all, iR Corp. has a special concern with the participation of members of four designated groups that have traditionally been underrepresented in employment: women, visible minorities, Indigenous peoples, and persons with disabilities. Persons with disabilities requiring assistance to participate fully in the recruitment process can inform us of their needs for accommodation with confidence.