Project Manager

Company Description Founded in 1995, Promation is a leading integrator and manufacturer of high-quality tooling, automation, and robotic systems in Oakville, Ontario. We deliver custom equipment and turnkey systems globally, from assembly to vision inspection systems, to provide the best automation solutions. Our dedicated team of PLC designers and engineering professionals ensure top-notch products and services, supported by the Nuclear, Automation, and Industrial divisions. Role Description The Project Manager oversees and drives the successful planning, execution, and delivery of assigned projects, ensuring alignment with objectives, timelines, and stakeholder expectations. This includes coordinating project activities, tracking progress, managing project documentation, and ensuring adherence to scope, schedule, and budget requirements. The Project Manager will collaborate with internal teams, vendors, and stakeholders to facilitate smooth project execution and resolve issues as they arise. Key Responsibilities Provide hands-on project management of small to medium technical and build to print projects as assigned . Maintain routine and consistent effective communication with clients regarding project status and resolve issues as required. Plan and lead internal and client facing project meetings . Meet the scope, schedule, resource, and budget commitments reflected in the project management plan . Drive scope compliance, manage scope creep, and ensure legitimately validated aspects of beyond baseline scope are effectively captured and communicated to the client/stakeholder by formal ChanQe Order in a timely and professional manner. Develop and manage project Work Breakdown Structure (WBS), schedule, resource plan, issues log, change control and risk log. Identify, assess, manage, and mitigate project risks and issues, ensure the timely resolution of issues, including the escalation of issues that are outside of the project team's scope of responsibility. Manage suppliers delivering scope from small components to turn-key solutions for assigned projects. Monitor the project progress and report the project status to management on a weekly basis. Define when project is completed and ready for close-out and follow appropriate process to close projects. Support the Proposals team in preparation of quotations for customers as requested. Other related tasks as assigned by management. Manage projects during the entire project life cycle including the following project critical milestones: Planning Define the scope of the project in collaboration with senior management Review the customer PO and identify concerns, issues, risks, and challenges to be managed and ensure the project is correctly set up in Epicor for proper management, reporting and control Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project Determine the resources (time, money, equipment, etc.) required to complete the project Develop a schedule for project completion that effectively allocates the resources to the activities Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required Initiation and Execution Initiate project with a Project Kick-off Meeting, and roll-out project communications and reporting routines to the team Execute the project according to the project plan prepared above Use existing forms and records to document project activities or advise Manager, Project Management & Manufacturing Strategy if others are needed Set up files to ensure that all project information is appropriately documented and secured Monitor the progress of the project and adjust as necessary to ensure the successful completion of the project Coordinate with Engineering to ensure all customer design requirements are met Coordinate with Procurement, Manufacturing and QA to ensure budgets, schedules and quality requirements are met Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards Maintain excellent relationships with customers on a project basis including supplying project progress reports, obtaining customer approvals, and negotiating changes effectively Monitor and Control Write reports on the project for management and the Project Sponsor Communicate with the Project Sponsor as outlined in funding agreements Monitor and approve all budgeted project expenditures Prepare and negotiate Change Order Requests, defining specific scope, schedule impact, and budget of the COR Oversee customer progress payments terms. Provide support in