Executive Assistant to the Registrar

WHO WE AREThe College of Massage Therapists of Ontario (CMTO) is a progressive regulatory body dedicated to protecting the public interest by upholding the highest standards for Registered Massage Therapists (RMTs). We hold RMT’s accountable for providing safe, ethical, and high-quality Massage Therapy care to the public.At CMTO, we are dedicated to excellence in protecting the public interest, guiding registrants, and promoting the highest possible quality of the practice of Massage Therapy. WORKING @ CMTOThis is a full-time position, permanent position that offers a competitive annual salary, a comprehensive benefits package, RRSP matching, and a professional development fund. Our collaborative team has an innovative mindset and a strong dedication to our mission. Our offices are conveniently located just steps from transit at Davisville subway station in midtown Toronto. The Executive Assistant will be expected to work onsite approximately two days per week based on operational requirements.If you are looking to build a meaningful career in a highly varied role within a non-profit, regulatory organization, we want to meet youABOUT THE ROLECMTO is introducing a newly created position that will be central to the success of the Office of the Registrar. As Executive Assistant to the Registrar & CEO, you’ll provide high-level administrative and governance support, ensuring the Registrar can focus on strategic priorities.This role goes beyond traditional administrative duties—you’ll establish best practices, streamline processes, and act as a trusted liaison with the Senior Leadership Team. You’ll anticipate needs, manage complex schedules, and ensure timely delivery of critical materials for executive and governance functions.If you’re proactive, detail-oriented, and thrive in a dynamic environment, this is your opportunity to make an impact from day one.Executive SupportManage the Registrar’s calendar—schedule, prioritize, and coordinate meetings, conferences, and travel.Prepare agendas and briefing materials, ensuring all documentation is ready well ahead of deadlines.Monitor priorities and anticipate needs to keep the Registrar ahead of commitments.Proactively resolve scheduling conflicts and logistical challenges with discretion and professionalism.Governance & Leadership SupportProvide support and backup to the Manager, Governance for board and committee meetings.Coordinate logistics for onsite, virtual, and hybrid meetings—venue set up, catering, and technology.Liaise with the Senior Leadership Team to ensure timely delivery of key submissions and materials.Skills and QualificationsPost-secondary diploma or degree in Office/Business Administration (or equivalent experience).5+ years providing executive-level administrative support.Advanced proficiency in Microsoft Office Suite, Teams, and Zoom; skilled in managing hybrid meetings.Exceptional organizational and time management skills—able to juggle multiple priorities under tight deadlines.Strong communication and interpersonal skills to engage stakeholders professionally.High level of discretion and ability to handle sensitive information.Familiarity with governance structures and internal meeting processes.Proactive, resourceful, and forward-thinking—you don’t just react, you anticipate.Why This Role MattersThis is a brand-new position, giving you the chance to set the standard for excellence in executive support. You’ll work closely with senior leadership, gain insight into strategic decision-making, and help drive operational efficiency across the organization.INTERESTED?To be considered for this role, apply online or forward your resume and cover letter to resumes@cmto.com on or by January 9th 2026. Please state the job posting title and your name in the subject line of the email.Note the hiring range for this role is $85,000 - $95,000. If you require any accommodations at any point during the application and hiring process, please contact resumes@cmto.com.CMTO is dedicated to championing accessibility, diversity and equal opportunity and welcomes all applicants including but not limited to: all religions and ethnicities, persons with disabilities, LGBTQ2S+, BIPOC persons, racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, and others who may contribute to the further diversification of ideas.We thank all applicants for their interest in CMTO. Please note, only applicants selected for an interview will be contacted. All recruitment activities, including interviews will be conducted virtually.