Office Operations Specialist
3 weeks ago
We are seeking a highly skilled Workplace Services Coordinator to join our team at Veeva Systems in Toronto. As a key member of our facilities team, you will be responsible for coordinating workplace and facilities programs and services.
About the RoleThe successful candidate will have 3+ years of experience in office administration or office/services coordination. They will possess excellent customer service skills, strong verbal communication and organization skills, and the ability to juggle multiple tasks with efficiency and accuracy.
Duties and Responsibilities- Coordinate workplace and facilities programs and services;
- Demonstrate excellent customer service to guests and Veeva employees concerning office-related requests;
- Provide the first impression to clients, partners, potential employees, and Veevans; Act as an ambassador for the company;
- Vendor coordination - ability to work with multiple vendors;
- Inventory management, ordering supplies, and budget tracking;
- Daily operations - facilities and building maintenance requests, security access key cards, mail/shipping;
- Coordinate special events; team building, networking, and social events;
- Project coordination, tracking, and execution;
- 3+ years of experience in office administration or office/services coordination;
- Excellent customer service skills and communication/interpersonal skills;
- Strong verbal communication and organization skills;
- Able to juggle multiple tasks with efficiency and accuracy;
- Self-starter with positive, can-do attitude;
- Ability to adjust to changing environments;
- Intermediate to advanced knowledge of MS Office (Word, Excel, PPT) and general computer skills;
- Ability to lift up to 25 lbs.
We offer a competitive salary range of $45,000 - $75,000 CAD per year, depending on experience and location. In addition to base salary, this position may also be eligible for other types of compensation, such as variable bonus and/or stock bonus.
About Veeva SystemsVeeva Systems is a leading provider of cloud-based software solutions for the life sciences industry. Our headquarters is located in the San Francisco Bay Area, with offices in over 15 countries around the world.
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