Office Operations Specialist

3 weeks ago


Toronto, Ontario, Canada Veeva Systems Full time
Job Summary

We are seeking a highly skilled Workplace Services Coordinator to join our team at Veeva Systems in Toronto. As a key member of our facilities team, you will be responsible for coordinating workplace and facilities programs and services.

About the Role

The successful candidate will have 3+ years of experience in office administration or office/services coordination. They will possess excellent customer service skills, strong verbal communication and organization skills, and the ability to juggle multiple tasks with efficiency and accuracy.

Duties and Responsibilities
  • Coordinate workplace and facilities programs and services;
  • Demonstrate excellent customer service to guests and Veeva employees concerning office-related requests;
  • Provide the first impression to clients, partners, potential employees, and Veevans; Act as an ambassador for the company;
  • Vendor coordination - ability to work with multiple vendors;
  • Inventory management, ordering supplies, and budget tracking;
  • Daily operations - facilities and building maintenance requests, security access key cards, mail/shipping;
  • Coordinate special events; team building, networking, and social events;
  • Project coordination, tracking, and execution;
Requirements
  • 3+ years of experience in office administration or office/services coordination;
  • Excellent customer service skills and communication/interpersonal skills;
  • Strong verbal communication and organization skills;
  • Able to juggle multiple tasks with efficiency and accuracy;
  • Self-starter with positive, can-do attitude;
  • Ability to adjust to changing environments;
  • Intermediate to advanced knowledge of MS Office (Word, Excel, PPT) and general computer skills;
  • Ability to lift up to 25 lbs.
Benefits and Compensation

We offer a competitive salary range of $45,000 - $75,000 CAD per year, depending on experience and location. In addition to base salary, this position may also be eligible for other types of compensation, such as variable bonus and/or stock bonus.

About Veeva Systems

Veeva Systems is a leading provider of cloud-based software solutions for the life sciences industry. Our headquarters is located in the San Francisco Bay Area, with offices in over 15 countries around the world.



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