Executive Assistant to Faculty Leadership

7 days ago


Ottawa, Ontario, Canada OCAD University Full time
Faculty of Arts and Science Administrative Support
The Faculty of Arts and Science at OCAD University is seeking an experienced administrative professional to provide high-level support to the Dean and Associate Dean. As an Executive Assistant to the Faculty Leadership, you will be responsible for coordinating complex projects, events, and daily operations, ensuring seamless execution and follow-up.

Responsibilities
- Provide administrative support to the Dean and Associate Dean, including calendar management, email correspondence, and document preparation.
- Coordinate meetings, events, and travel arrangements for senior leaders, ensuring timely execution and follow-up.
- Develop and implement effective communication strategies to promote the Faculty's mission and goals, including social media campaigns and community outreach initiatives.
- Oversee social media platforms, creating engaging content and monitoring online presence.
- Manage confidential documents, contracts, and strategic plans, ensuring secure storage and controlled access.

Requirements
- Post-secondary degree or equivalent.
- Minimum three years of experience in administrative roles, preferably in higher education or a related field.
- Advanced knowledge of Microsoft Office Applications, including Teams, Forms, Approvals, Adobe Sign, DocuSign.

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