Office Manager/Bookkeeper
3 weeks ago
Job Title: Office Manager/Bookkeeper
About the Role:
We are seeking a highly organized and detail-oriented Office Manager/Bookkeeper to join our law firm. The ideal candidate will be responsible for managing day-to-day office operations, ensuring smooth workflows, and handling all financial transactions and bookkeeping functions.
Key Responsibilities:
- Office Management:
- Oversee daily office operations, ensuring a well-organized, efficient, and productive workplace.
- Manage office supplies, equipment, and facilities; coordinate with vendors and service providers.
- Maintain office policies, procedures, and records to ensure compliance with firm standards.
- Coordinate scheduling, meetings, and appointments for attorneys and staff.
- Act as the primary point of contact for clients, visitors, and vendors, ensuring a professional and welcoming environment.
- Bookkeeping & Financial Management:
- Manage all bookkeeping activities, including accounts payable, accounts receivable, and general ledger.
- Prepare, review, and process invoices, billing statements, and financial reports.
- Reconcile bank accounts, manage trust accounts, and ensure compliance with legal and financial regulations.
- Process payroll, manage employee expense reimbursements, and handle tax filings.
- Assist with budgeting, financial forecasting, and preparing month-end and year-end reports.
- Administrative Support:
- Support attorneys and legal staff with administrative tasks as needed.
- Coordinate with the HR team on staff-related matters, including recruitment, onboarding, and employee records.
- Maintain confidential records, manage filing systems, and oversee document retention.
- Manage client and case records, ensuring confidentiality and compliance with legal regulations.
Requirements:
- Proven experience in office management and bookkeeping, preferably in a law firm or legal environment.
- Proficiency in accounting software (QuickBooks or similar) and MS Office (Excel, Word, Outlook).
- Knowledge of legal billing software and trust accounting principles is a plus.
- Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
- Strong communication skills, both written and verbal, with a high level of professionalism.
- Discretion and integrity in handling sensitive financial and legal information.
Education & Experience:
- Bachelor's degree in Business Administration, Accounting, or a related field (preferred).
- 3+ years of experience in office management and bookkeeping, ideally in a law firm or similar setting.
How to Apply:
Please submit your application online or email your resume to the contact person at GPAC. We are an equal opportunity employer and welcome applications from all qualified candidates.
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