Office Manager/Bookkeeper

3 weeks ago


Vernon, Canada Gpac Full time

Job Title: Office Manager/Bookkeeper

About the Role:

We are seeking a highly organized and detail-oriented Office Manager/Bookkeeper to join our law firm. The ideal candidate will be responsible for managing day-to-day office operations, ensuring smooth workflows, and handling all financial transactions and bookkeeping functions.

Key Responsibilities:

  • Office Management:
    • Oversee daily office operations, ensuring a well-organized, efficient, and productive workplace.
    • Manage office supplies, equipment, and facilities; coordinate with vendors and service providers.
    • Maintain office policies, procedures, and records to ensure compliance with firm standards.
    • Coordinate scheduling, meetings, and appointments for attorneys and staff.
    • Act as the primary point of contact for clients, visitors, and vendors, ensuring a professional and welcoming environment.
  • Bookkeeping & Financial Management:
    • Manage all bookkeeping activities, including accounts payable, accounts receivable, and general ledger.
    • Prepare, review, and process invoices, billing statements, and financial reports.
    • Reconcile bank accounts, manage trust accounts, and ensure compliance with legal and financial regulations.
    • Process payroll, manage employee expense reimbursements, and handle tax filings.
    • Assist with budgeting, financial forecasting, and preparing month-end and year-end reports.
  • Administrative Support:
    • Support attorneys and legal staff with administrative tasks as needed.
    • Coordinate with the HR team on staff-related matters, including recruitment, onboarding, and employee records.
    • Maintain confidential records, manage filing systems, and oversee document retention.
    • Manage client and case records, ensuring confidentiality and compliance with legal regulations.

Requirements:

  • Proven experience in office management and bookkeeping, preferably in a law firm or legal environment.
  • Proficiency in accounting software (QuickBooks or similar) and MS Office (Excel, Word, Outlook).
  • Knowledge of legal billing software and trust accounting principles is a plus.
  • Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
  • Strong communication skills, both written and verbal, with a high level of professionalism.
  • Discretion and integrity in handling sensitive financial and legal information.

Education & Experience:

  • Bachelor's degree in Business Administration, Accounting, or a related field (preferred).
  • 3+ years of experience in office management and bookkeeping, ideally in a law firm or similar setting.

How to Apply:

Please submit your application online or email your resume to the contact person at GPAC. We are an equal opportunity employer and welcome applications from all qualified candidates.



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