Bilingual Administrative Coordinator

1 month ago

Québec, Quebec, Canada EightSix Network Full time

Job Title: Bilingual Administrative Assistant

Job Summary:

We are seeking a highly skilled and bilingual administrative assistant to join our team at EightSix Network. As a key member of our support team, you will provide exceptional administrative support to our executives and senior managers, ensuring seamless execution of strategic initiatives and maintaining a high level of professionalism in all interactions.

Key Responsibilities:

  • Support the execution of strategic initiatives, including tracking metrics and milestones
  • Build effective relationships with internal and external stakeholders
  • Analyze data and information to provide insights and recommendations
  • Lead the planning, coordinating, and implementing of department events
  • Provide specialized and professional support to executives and senior managers
  • Coordinate and monitor budgets and reporting on results vs. budget
  • Manage and monitor calendars and upcoming events
  • Dispatch meeting invitations, book meeting rooms, and arrange for resources
  • Support the coordination and implementation of department events
  • Develop and maintain a filing system
  • Answer central phone lines and respond to inquiries
  • Process invoices for payment
  • Prepare and log departmental expense claims and reports
  • Make travel arrangements
  • Maintain supplies inventory

Requirements:

  • Bilingual (fluent in French and English - both written and verbal)
  • 3-5 years of experience in an administrative/professional support function
  • 3+ years of experience in customer service and/or 5+ years of experience in an administrative role
  • Salesforce experience
  • Proficient in MS Suite (Outlook, Excel, etc.)

Soft Skills:

  • Strong attention to detail
  • Ability to work independently and with a team
  • Professional demeanor
  • Relatable, ability to take on challenges
  • Honest and open viewpoint
  • Strong organizational skills
  • Collaboration and team skills
  • Analytical and problem-solving skills
  • Punctual

Education:

  • College/University Degree or Diploma

Equal Opportunity Employer:

EightSix Network is an equal opportunity employer committed to diversity and inclusion, creating an inclusive environment where all team members and clients feel like they belong. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Aboriginal/Native American status, or any other legally-protected factors.

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