High-Level Administrative Support Specialist

4 weeks ago

Vancouver, British Columbia, Canada GeoComply Full time

About the Role

This is an exciting opportunity to join our team as an Executive Assistant - Office of the CEO. As a key member of our Office of the CEO, you will provide high-level administrative support, handle sensitive and confidential information, calendar management, coordinate meetings, manage travel arrangements, and act as a liaison between the executives and internal/external stakeholders.

Key Responsibilities

  • Calendar and Communications Management: Proactively manage and prioritize the CEO's calendar, including scheduling meetings, appointments, and events.
  • Handle confidential information with discretion and maintain a high level of professionalism at all times.
  • Follow up with stakeholders to ensure deadlines are met and action items are acted on.
  • Provide ad-hoc support in a fast-paced environment.
  • Travel and Logistics: Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
  • Reconcile and process travel expenses in accordance with company policies.
  • Meeting and Events Coordination and Support: Prepare and coordinate meeting materials, including agendas, presentations, and reports.
  • Attend meetings as necessary, take accurate minutes, and distribute action items to ensure timely follow-up.
  • Provide logistical and administrative support for org-wide and cross-functional meetings and events.
  • Provide strategic, operational, administrative, and project support in areas such as compliance, social media content management, marketing, and other relevant departments as required.
  • Project Management: Assist in managing key projects, ensuring deadlines are met and deliverables are achieved.
  • Collaborate with various departments to coordinate project activities and communications.
  • Prepare reports and presentations as required.

Requirements

  • Knowledgeable: You have 3+ years of experience as an Executive Assistant in a fast-paced environment.
  • Keen and proactive: You're the kind of person who thinks outside the box and acts on them. A real go-getter.
  • Intuitive: You use your high emotional intelligence to read a room and understand key stakeholders. What's the best way to get something done? You'll know.
  • Excellent prioritization skills: The to-do list is as long as a Costco receipt. Help our CEO pay the most attention to the things that need the most attention.
  • Assertive and confident: You follow up with people and getting things done on time requires tact. You're the kind of person who isn't scared of a follow-up email.
  • Compelling Communicator: You can put together a great presentation and draft an easy-to-follow email.

Bonus Points

  • Project Management experience (Jira/Confluence)
  • Are interested in learning about and growing in the cyber security space - a rapidly growing vertical.

Salary Range

The typical salary range for this position is from $76,000 - $104,500 CAD annually. The base pay offered may vary depending on a variety of factors including, your qualifications, job-related knowledge, skills, and experience. In addition to our competitive salary package, we also offer the following personal and professional development benefits:

  • Performance-based bonus and equity plans
  • Generous paid vacation and sick days
  • Extended health benefits
  • Generous training and development allowance
  • Charitable and DEI initiatives
  • Team-building events

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