High-Level Administrative Support Specialist

5 days ago


Vancouver, British Columbia, Canada Canfor Full time

Job Summary:


We are seeking a highly skilled and experienced Executive Assistant to join our team at Canfor. As an Executive Assistant, you will provide administrative support to our Executive Vice President of Canadian Operations, ensuring the smooth and efficient operation of their daily activities.


This role requires a proactive and team-oriented individual with exceptional organizational and event management skills. You will be responsible for managing complex calendars, preparing reports and presentations, and coordinating travel arrangements.


The ideal candidate will have 7+ years of experience in an administrative assistant capacity, with a strong working knowledge of Microsoft Word, Excel, PowerPoint, and SharePoint. They will also possess excellent time management and organizational skills, with the ability to prioritize and meet multiple deadlines.


In addition to your technical skills, you will be expected to maintain confidentiality and handle sensitive information with discretion. You will also work closely with the leadership team, business partners, and other Executive Assistants to provide support to the organization.



Key Responsibilities:

  • Manage complex calendars and scheduling
  • Prepare reports and presentations
  • Coordinate travel arrangements
  • Provide administrative support to the Executive Vice President
  • Manage expense report coordination and submission
  • Organize and execute team activities
  • Track and help drive completion of key deliverables


Requirements:

  • 7+ years of experience in an administrative assistant capacity
  • Experience with executive-level calendar management
  • Experience with domestic and/or international travel coordination
  • Strong working knowledge of Microsoft Office Suite
  • Excellent time management and organizational skills
  • Ability to prioritize and meet multiple deadlines
  • Maintain confidentiality and handle sensitive information
  • Work effectively in a fast-paced environment


What We Offer:

We offer a competitive salary range of $60-$75 per hour, depending on experience. In addition to base salary, we also offer a comprehensive total rewards package featuring performance-based incentive plans, recognition programs, benefits, paid leaves, pension plans, savings options, and robust health & well-being initiatives.



About Us:

Canfor is a people-focused company that prioritizes safety, embraces diversity, and values everyone's unique qualities. We believe that inclusion and diversity are crucial for our productivity, creativity, innovation, and competitive edge.



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