Payroll Operations Director
5 days ago
The Payroll Operations Director at Harry Hope is responsible for overseeing the entire payroll process, ensuring accuracy and timeliness. This role involves managing a team of payroll specialists, providing training, and ensuring compliance with federal, state, and local tax laws and labor regulations.
About Harry Hope
Harry Hope is a leading organization that values its employees and strives to provide a safe and supportive work environment. Our team members are dedicated professionals who are passionate about their work and committed to excellence.
Key Responsibilities:
- Payroll Administration:
- Manage the end-to-end payroll process for all employees, ensuring accurate and timely payments.
- Ensure accurate deductions (taxes, benefits, retirement plans, garnishments, etc.) are applied.
- Oversee vacation accruals for all company codes by reconciling with different reports and modules within ADP.
- Review and verify payroll journal entries, accruals, and adjustments, ensuring proper approvals.
- ADP master administration.
- Unions and Certified Payroll.
- Manage payroll processing for unionized employees and ensure compliance with applicable laws and regulations.
- Review union wage scales, overtime, shift differentials, and benefits as specified in union contracts, ensuring they are accurately applied to each paycheck.
- Support team during Union audits.
- Review monthly reconciliation of deductions for union dues, health benefits, pension plans, and other union-related contributions.
- Ensure certified payroll reports for government contractors and prevailing wage jobs are submitted in a timely manner with minimal errors.
- Benefits:
- Work with Benefits team and validate all carrier invoices are properly processed in a timely manner.
- Coordinate 401K fundings on a weekly basis.
- Support benefits team with yearly 401K audits.
- Compliance & Taxation:
- Ensure compliance with federal, state, and local tax laws and labor regulations.
- Work with ADP to ensure payroll-related tax filings are submitted timely and any issues are resolved timely.
- Communicate with State Department of Labor and taxation departments as needed.
- Be a point of contact for the IRS and Revenu Quebec.
- Manage year-end payroll processes (T4, RL-1, W-2 forms, 1099s, etc.) and work with external auditors as needed.
- Team Management:
- Lead, mentor, and develop a team of payroll specialists.
- Provide training to team members on payroll systems, processes, and compliance.
- Manage the onboarding and oversees the payroll harmonization of new acquisitions.
- Review team performance and manage workload distribution to meet deadlines.
- Payroll Systems & Reporting:
- Oversee payroll system maintenance, ensuring accurate data entry, system updates, and troubleshooting issues.
- Prepare and analyze payroll reports for management, HR, and Finance departments.
- Conduct audits to ensure data accuracy and resolve discrepancies.
- Develop strategies with ADP WFN for easing the transition and make improvements to existing processes.
- Employee Support:
- Address and resolve employee payroll inquiries and discrepancies in a timely and professional manner.
- Collaborate with the HR to seamlessly integrate payroll and employee data.
- Work with HR to manage employee benefits and deductions, including health insurance, retirement plans, and leave balances.
- Process Improvement:
- Continuously evaluate payroll processes and recommend improvements for efficiency and accuracy.
- Stay current with payroll best practices, technology, and industry trends.
- Confidentiality & Security:
- Maintain strict confidentiality of payroll information and ensure the security of payroll data.
- Qualifications
- Education:
- Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent work experience).
- Experience:
- 8+ years of payroll processing experience, with at least 2 years in a supervisory or managerial role.
- In-depth knowledge of payroll systems and related software (e.g., ADP, Workday, etc.).
- Experience with payroll tax laws and compliance, including federal, state, and local tax regulations.
- Skills:
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal skills.
- Problem-solving and analytical skills.
- Ability to work under pressure and meet tight deadlines.
- Knowledge of HR systems and timekeeping systems is a plus.
- Knowledge of US and Canadian payroll and local tax laws and labor regulations.
- Certifications (Optional but Preferred):
- Certified Payroll Professional (CPP) or similar payroll certification.
- Working Conditions:
- Full-time, hybrid with remote working arrangements depending on company policy and location.
- Regular working hours, with potential for overtime during peak payroll periods (e.g., end of the month or fiscal year).
- What We Offer:
- A commitment that Safety is #1.
- Competitive benefits, pay, and retirement plan options.
- Career growth, stability, and flexible work arrangements.
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