Administrative Support Coordinator

3 weeks ago

Calgary, Alberta, Canada Startec Compression & Process and Startec Service Full time

POSITION OVERVIEW:

We are seeking a highly organized and professional Receptionist to join our team at Startec Corporate Services. As the first point of contact for our company, you will provide excellent customer service to all visitors and callers. This role requires outstanding communication skills, a positive attitude, and the ability to manage multiple tasks efficiently.

KEY PERFORMANCE INDICATORS (KPI):

Administrative Support (40%):

  • Assist with data entry, filing, and document management.
  • Monitor and order office supplies and office furniture, ensuring stock levels are maintained.
  • Oversee the Office Services functions on the company's SharePoint site.
  • Coordinate and order catering for meetings and events, ensuring timely delivery and accurate fulfillment of requests.
  • Handle and process cheque deposits accurately, ensuring timely submission to the bank and proper record-keeping.
  • Support other departments by preparing company surveys.
  • Order and manage the supply of business cards, including design approvals and ensuring timely delivery.
  • Update company seating maps and organization charts.
  • Assist with coordinating company events.
  • Coordinate and order gift baskets for client appreciation, employee recognition, and special occasions, ensuring timely and appropriate delivery.
  • Manage the swag room, including organizing inventory and ordering promotional supplies as needed to ensure stock levels are maintained.

Visitor and Telephone Management (35%):

  • Greet and welcome visitors in a warm and professional manner.
  • Ensure all visitors sign in and are directed to the appropriate person or department.
  • Maintain a clean and organized reception area.
  • Efficiently operate the switchboard to answer and direct incoming calls promptly and courteously.
  • Take and relay messages accurately.
  • Handle general inquiries and provide information as required.

Facility Management (25%):

  • Ensure the lunchroom, boardrooms, and common areas are kept clean and tidy. Ensure boardroom schedules are posted and kept up to date.
  • Maintain the dishwasher, including loading, running, and unloading as needed.
  • Regularly restock supplies in the kitchen and boardrooms, such as coffee, tea, and office refreshments.
  • Clean and sanitize surfaces, tables, and chairs in common areas.
  • Oversee maintenance activities for Startec's two facilities, coordinating repairs and services to ensure both locations are operating smoothly and efficiently.
  • Serve as a keyholder, responsible for having backup keys as required.
  • Be the main point of contact with the property manager for any maintenance requests and updates.

QUALIFICATIONS:

  • High school diploma or equivalent; additional certifications or training in office administration would be considered an asset.
  • Previous experience in a receptionist role is preferred.
  • Excellent verbal and written communication skills for interacting with visitors, callers, and staff.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills; familiarity with switchboard systems and office equipment.
  • Strong organization and multitasking abilities to manage appointments, phone calls, and administrative tasks efficiently.
  • Demonstrated ability to provide excellent customer service with a friendly and professional demeanor.
  • High level of accuracy in handling documents, data entry, and scheduling.
  • Ability to address and resolve inquiries or issues promptly and effectively.
  • Dependable and punctual with a commitment to maintaining confidentiality and security.

We offer competitive wages, training, and a dynamic work environment.

  • Administrative Support Coordinator

    4 days ago

    Calgary, Alberta, Canada Brilliance Homes Balzac Inc. Full time

    Job SummaryWe are seeking a skilled Administrative Support Coordinator to join our team at MARVY'S SKINCARE & ESTHETICS LTD. As an Administrative Support Coordinator, you will be responsible for coordinating the flow of information within the team, recording and preparing minutes of meetings, seminars, and conferences, and scheduling and confirming...

  • Administrative Support Coordinator

    3 weeks ago

    Calgary, Alberta, Canada Acera Insurance Full time

    Administrative Support CoordinatorWe put our people first at Acera Insurance. As an employer of choice, we offer an outstanding workplace and employee culture that creates valuable opportunities for all employees.Our people are:Encouraged to challenge the status quo and never stop learning in their commitment to excellence.Empowered with a sense of...

  • Administrative Support Coordinator

    7 days ago

    Calgary, Alberta, Canada Muto Beauty Centre Full time

    Muto Beauty Centre seeks an organized and detail-oriented Administrative Support Coordinator to assist our team in managing daily operations. Key responsibilities include arranging seminars and conferences, recording meeting minutes, and establishing office procedures. The ideal candidate will have a strong secondary education background and 1-2 years of...

  • Administrative Support Coordinator

    2 weeks ago

    Calgary, Alberta, Canada AJ Furnace and Air Conditioning Ltd. Full time

    Job SummaryAj Furnace and Air Conditioning Ltd. is seeking an organized and detail-oriented Administrative Support Coordinator to join our team. In this role, you will provide administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Tasks: Provide administrative support to our staff, including...

  • Administrative Support Coordinator

    7 days ago

    Calgary, Alberta, Canada ALBERTA LTD. Full time

    As an Administrative Support Coordinator at ALBERTA LTD., you will be responsible for providing administrative support to our team. Your duties will include preparing minutes of meetings, scheduling appointments, and answering telephone calls and electronic enquiries.You will also be responsible for ordering office supplies and maintaining inventory,...

  • Administrative Support Coordinator

    8 minutes ago

    Calgary, Alberta, Canada Hightain Group Corp. Full time

    About Hightain Group Corp.We are seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team. This is a full-time permanent position with 30 to 40 hours of work per week.

  • Administrative Support Coordinator

    1 week ago

    Calgary, Alberta, Canada AutoCanada Full time

    AutoCanada is seeking a skilled Administrative Support Coordinator to provide professional support to our team.To be successful in this role, you will need strong administrative and organizational skills, excellent written and verbal communication skills, as well as competency in Microsoft Office applications.Responsibilities:Manage data entry, formatting,...

  • Administrative Support Coordinator

    2 weeks ago

    Calgary, Alberta, Canada Mosalum Inc Full time

    Mosalum Inc. is seeking a skilled Administrative Support Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our senior leadership team, including planning and organizing daily operations, managing contracts, and maintaining digital databases. The role requires a high level of organization and...

  • Administrative Support Coordinator

    1 day ago

    Calgary, Alberta, Canada Enning Blinds LTD Full time

    Key ResponsibilitiesAs an Administrative Support Coordinator at Enning Blinds LTD, you will be responsible for scheduling and confirming appointments, answering telephone calls and relay messages, and providing exceptional customer service.Administrative TasksYou will oversee payroll administration, order office supplies, and maintain inventory....

  • Administrative Support Coordinator

    4 days ago

    Calgary, Alberta, Canada Star Insurance Services Inc Full time

    Administrative Assistant Role:Coordinate office operations, providing administrative support to the team.Supervise and train junior staff members.Determine office procedures and routines.Manage office supplies, contracts, and correspondence.Provide exceptional customer service and plan daily operations.Utilize MS Outlook and MS Office for tasks.Work...

  • Administrative Support Coordinator

    1 day ago

    Calgary, Alberta, Canada Pacific Hut Bakery Full time

    Job Description:We are seeking an organized and detail-oriented Administrative Support Coordinator to join our team at Pacific Hut Bakery. This role will provide administrative support to our operations team, ensuring seamless day-to-day functioning.Key Responsibilities:Scheduling and Coordination: Schedule appointments, meetings, and travel arrangements for...

  • Administrative Support Coordinator

    1 week ago

    Calgary, Alberta, Canada Aquinas College Inc. Full time

    The Administrative Assistant role at Aquinas College Inc. is a vital part of our team. As an administrative assistant, you will provide day-to-day administrative support to our operations team, ensuring the smooth running of our business.Key ResponsibilitiesAdministrative Support: Provide administrative support to the operations team, including coordinating...

  • Office Administrator: Coordination and Support

    1 day ago

    Calgary, Alberta, Canada BAY ENTERPRISES INC. Full time

    BAY ENTERPRISES INC. is seeking an Office Administrator to coordinate office services and support the team. Key responsibilities include:Key ResponsibilitiesOffice Administration: Ensure efficient office operations, manage supplies, and maintain inventory controls.Administrative Support: Provide administrative assistance to the team, including data assembly,...

  • Administrative Support Coordinator

    2 weeks ago

    Calgary, Alberta, Canada Supreme Security Full time

    Job Summary: We are seeking an Administrative Support Coordinator to join our team at Supreme Security. This is a full-time position responsible for providing administrative support to our HR department.Key Responsibilities:Assist with staff consultation and grievance procedures.Coordinate the activities of the HR department to ensure they meet the...

  • Office Coordinator

    2 months ago

    Calgary, Alberta, Canada J D CONCRETE LTD Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at J D CONCRETE LTD. As an Office Coordinator, you will be responsible for providing administrative support to our office operations, ensuring that all procedures are followed and deadlines are met.Key ResponsibilitiesEstablish Work PrioritiesDevelop and...

  • Office Coordinator

    2 months ago

    Calgary, Alberta, Canada J D CONCRETE LTD Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at J D CONCRETE LTD. As an Office Coordinator, you will be responsible for providing administrative support to our office operations, ensuring that all procedures are followed and deadlines are met.Key ResponsibilitiesEstablish Work PrioritiesDevelop and...

  • Office Coordinator

    2 months ago

    Calgary, Alberta, Canada J D CONCRETE LTD Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at J D CONCRETE LTD. As an Office Coordinator, you will be responsible for providing administrative support to our office operations, ensuring that all procedures are followed and deadlines are met.Key ResponsibilitiesEstablish Work PrioritiesDevelop and...

  • Project Coordinator

    2 weeks ago

    Calgary, Alberta, Canada Urban Systems Ltd. Full time

    About the OpportunityUrban Systems Ltd. is seeking a highly skilled Project Coordinator to support our team of professionals in delivering impactful work for our clients and their communities. As an interdisciplinary consulting firm, we deliver work for a wide range of audiences on diverse subjects and issues. In this role, you will help to ensure that we...

  • Administrative Support Coordinator

    2 weeks ago

    Calgary, Alberta, Canada BURNCO Rock Products Ltd Full time

    ‍BURNCO Rock Products Ltd has a fantastic opportunity for a highly skilled and experienced Corporate Receptionist to join our Calgary, Corporate Office team. Reporting to the Director of Human Resources, you will be responsible for providing exceptional customer service to our visitors, both in person and over the phone, ensuring a positive experience for...

  • Administrative Coordinator

    4 days ago

    Calgary, Alberta, Canada GALAXY FREIGHTLINE INC Full time

    About the Role: We are seeking an experienced Administrative Coordinator to join our team at Galaxy Freightline Inc. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities.Key Responsibilities:Review and evaluate new administrative...