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Senior Corporate Law Clerk
2 months ago
About the Role
Senior Law Clerk - Corporate Secretary's Office
We're seeking a highly motivated and organized Senior Law Clerk to join our Corporate Secretary's Office team in IFC's Corporate Legal Department. As a Senior Law Clerk, you will play a key role in ensuring the efficient delivery of various legal and governance matters.
Key Responsibilities
- Perform a variety of legal and administrative duties while coordinating and assisting other law clerks or lawyers with assigned matters.
- Prepare and file articles and corporate documentation relating to simple and complex incorporations, amendments, continuances, amalgamations, and dissolutions, as well as other corporate transactions.
- Prepare and maintain minute books and prepare and file annual returns, business name, partnership, and limited partnership registrations.
- Prepare documentation related to mergers, acquisitions, financings, asset purchases, tax rollovers, and other corporate reorganizations.
- Support with the drafting of the Annual Report and management proxy circular and organization of the Annual General Meeting.
- Other legal and corporate secretarial functions, such as answering questions from and identifying and providing documents to various Business Units.
- Support in special projects and any other related tasks.
Regulatory Compliance
- Conduct statutory online or paper filings for the licensing and registrations for all regulated entities of the Group, annual returns, and extra-provincial filings in accordance with jurisdictional requirements.
Boards and Committees
- Support planning, scheduling, and organizing meetings for the Board of Directors and Board Committees.
- Prepare drafts of Board and committee meeting notices, agendas, minutes, resolutions, and other material as needed.
- Collate and circulate meeting materials via the board portal (Dilligent).
- Arrange the logistics and facilitate Board meetings, arrange for room booking, audio/visual equipment, and catering (when required), including offsite.
Subsidiary Management
- Responsible for the management of a portfolio of subsidiary entities.
- Ensure compliance with all authorities as required by company by-laws, relevant government laws, and regulations.
Requirements
- A minimum of 5 years of experience as a law clerk/paralegal in a large law firm or a large internal legal department, in corporate and/or insurance law.
- Paralegal/Law Clerk Diploma in College Studies (CDS) or undergraduate university degree in law (or equivalences).
- Superior organization skills and ability to deliver results in a fast-paced dynamic environment.
- Strong resourcefulness, ability to work autonomously, and strong judgment.
- Ability to handle multiple priorities and deadlines.
- Excellent listening and communication skills and the ability to tactfully foster strong working relationships.
- Proven ability to maintain discretion and strict confidentiality.
- Strong computer skills, including but not limited to Word, Outlook, and corporate databases.
- For candidates located in Quebec, bilingualism is required considering the necessity to interact on a regular basis with English-speaking colleagues across the country and internationally.
- No Canadian work experience required, however, must be eligible to work in Canada.
