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Financial Transaction Coordinator

2 months ago

Burnaby, British Columbia, Canada PHSA Full time

Job Summary:

The Accounts Payable Clerk plays a crucial role in the financial operations of the Provincial Health Services Authority (PHSA). This position is responsible for ensuring the accurate and timely processing of invoices, reconciliations, and payments to suppliers.

Key Responsibilities:

  • Process invoices in a multi-fund environment, verifying coding to ensure invoices are paid from the correct fund.
  • Match invoices to purchase orders, packing lists, and verify mathematical accuracy to prioritize documents received in order to meet scheduled deadline dates.
  • Schedule, edit, and print cheques to suppliers as required.
  • Reconcile suppliers' statements to ensure accuracy and completeness.
  • Ensure all suppliers' invoices have vendor number, purchase order number, invoice number, and general ledger account number, and are authorized for payment in accordance with established policies and procedures.
  • Attend to all correspondence relating to accounts payable, including unpaid invoices and auditors' confirmations.
  • Identify tax status of suppliers' invoices using reference material provided.
  • Allocate invoices to appropriate general ledger accounts.
  • Prepare quick pay invoices into batches and input them into the computer system as required.
  • Sort suppliers' invoices into alphabetical order, batch, and input them into the computer system.
  • File invoices and supplier correspondence to facilitate the matching and processing functions.
  • Perform other related duties as required.

Requirements:

  • Grade 12, successful completion of a recognized accounting course, and two years' recent related experience, or an equivalent combination of education, training, and experience.
  • Ability to keyboard at 45 wpm.

What You Bring:

  • Effective communication and interpersonal skills.
  • Ability to work in a fast-paced environment and meet deadlines.
  • Organizational and time management skills.
  • Ability to operate related equipment and software.

About PHSA:

The Provincial Health Services Authority (PHSA) provides specialized health services to British Columbians, including cancer care, organ transplantation, pediatrics, emergency services, mental health, and substance use services. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.