Contract Administrator

3 weeks ago

Montreal, Quebec, Canada CN Full time
Job Summary

The Contract Administrator is responsible for providing support to the Design and Construction (D&C) and Public Works (PW) Engineering team related to contracts. The position oversees contracts, documents, and invoices related to D&C and PW projects. The role monitors and controls the flow of documentation and emails between CN, external companies, Engineering Designers, and future contractors, and ensures the accuracy of contractor submittals, such as work orders and invoices.

Main Responsibilities
  • Maintain the platform for document control and ensure seamless communication between teams.
  • Receive, distribute, track, and monitor incoming and outgoing drawings, specifications, and related documentation.
  • Create and maintain document tracking logs to ensure transparency and accountability.
  • Assist in daily activities associated with document management, including document retrieval, reprographic support, data entry, transmittal generation, document compilation, quality auditing of documentation, and report generation.
  • Maintain audit trails for all documents and ensure compliance with regulatory requirements.
  • Perform quality assurance on incoming documents and ensure accuracy and completeness.
  • Process all invoices and ensure timely payment to contractors.
  • Review work orders, change orders, and communicate with suppliers to ensure smooth project execution.
  • Gather all items after review and send to various approvers for signatures.
  • Develop good receipts for projects and ensure accurate record-keeping.
  • Create and process all aspects of purchase orders, including holdbacks and overruns, in the appropriate system.
  • Process work orders and maintain a work sheet for all outstanding work orders requiring signatures.
  • Provide oversight on all Engineering D&C and PW contractor spending to ensure process and controls are working as intended.
Working Conditions

The role has standard work conditions in an office environment with a regular workweek from Monday to Friday. Due to the nature of the role, the incumbent must be able to meet tight deadlines, handle pressure, and stress.

Requirements
  • Document Control: Minimum 3 years of experience as a Document Control professional.
  • Experience in rail transportation or other infrastructure or constructions sector projects is an asset.
  • Education/Certification/Designation: High School Diploma or General Educational Development, College Diploma or Degree in Business, Information and Technology (I&T), Engineering, or a relevant discipline is required.
  • Competencies: Demonstrates agility and drives change, Communicates with impact, Applies critical thinking, Collaborates with others and shares information, Identifies needs and finds solutions to create value for all stakeholders.
  • Technical Skills/Knowledge: Understanding and proficiency using Microsoft Office (Word, Excel).

  • Contracts Administrator

    1 month ago

    Montreal, Quebec, Canada L3Harris Technologies Full time

    L3Harris Technologies is a leading global aerospace and defense technology innovator, delivering end-to-end solutions that meet customers' mission-critical needs. We are seeking a skilled Contracts Administrator to join our team.About the Role:The Contracts Administrator will be responsible for influencing successful business outcomes, providing business,...

  • Contracts Administrator

    1 month ago

    Montreal, Quebec, Canada L3Harris Technologies Full time

    L3Harris Technologies is a leading global aerospace and defense technology innovator, delivering end-to-end solutions that meet customers' mission-critical needs. We are seeking a skilled Contracts Administrator to join our team.About the Role:The Contracts Administrator will be responsible for influencing successful business outcomes, providing business,...

  • Contract Administrator

    3 weeks ago

    Montreal, Quebec, Canada CN Full time

    The Contract Administrator will provide support to the Design and Construction (D&C) and Public Works (PW) Engineering team related to contracts. The role oversees contracts, documents, and invoices related to D&C and PW projects. The Contract Administrator monitors and controls the flow of documentation and emails between CN, external companies, Engineering...

  • Prime Contract Administrator

    2 weeks ago

    Montreal, Quebec, Canada Kiewit Full time

    Job SummaryThe Contract Administrator will work closely with the project team to develop and maintain a project-specific Contract Management plan. This role will also be responsible for communicating with Operations personnel to identify issues and changes, and for preparing basic initial notice letters.Key ResponsibilitiesDevelop and maintain a...

  • Senior Contract Administrator

    1 month ago

    Montreal, Quebec, Canada CMC Electronics Full time

    Job SummaryWe are seeking a highly skilled Senior Supplier Contract Administrator to join our team at CMC Electronics. As a key member of our supply chain team, you will be responsible for setting up and managing commercial agreements with our strategic suppliers.Key ResponsibilitiesDevelop and maintain a robust procurement strategy to support operations and...

  • Senior Contract Administrator

    1 month ago

    Montreal, Quebec, Canada CMC Electronics Full time

    Job SummaryWe are seeking a highly skilled Senior Supplier Contract Administrator to join our team at CMC Electronics. As a key member of our supply chain team, you will be responsible for setting up and managing commercial agreements with our strategic suppliers.Key ResponsibilitiesDevelop and maintain a robust procurement strategy to support operations and...

  • Construction Contract Administrator

    3 weeks ago

    Montreal, Quebec, Canada McIntosh Perry Full time

    About the RoleWe are seeking a highly skilled Construction Contract Administrator to join our team at Egis Canada. As a key member of our Contract Administration Division, you will be responsible for the day-to-day delivery of your projects.Key ResponsibilitiesSupervise Construction Inspectors and ensure compliance with contract documents, quality, and...

  • Prime Contract Administrator

    3 weeks ago

    Montreal, Quebec, Canada Kiewit Full time

    Job SummaryThe Contract Administrator will work closely with the project team to develop and maintain a project-specific Contract Management plan. This role will involve communication with Operations personnel to identify issues and changes, as well as the preparation of basic initial notice letters and the identification of risk costs for pricing.Key...

  • Contracts Administrator Lead

    2 months ago

    Montreal, Quebec, Canada L3Harris Technologies Full time

    About L3Harris TechnologiesL3Harris Technologies is a leading global aerospace and defense technology innovator, delivering end-to-end solutions that meet customers' mission-critical needs. Our company provides advanced defense and commercial technologies across space, air, land, sea, and cyber domains.About the RoleThe Contracts Administrator Lead will...

  • Contracts Administrator Lead

    2 months ago

    Montreal, Quebec, Canada L3Harris Technologies Full time

    About L3Harris TechnologiesL3Harris Technologies is a leading global aerospace and defense technology innovator, delivering end-to-end solutions that meet customers' mission-critical needs. Our company provides advanced defense and commercial technologies across space, air, land, sea, and cyber domains.About the RoleThe Contracts Administrator Lead will...

  • Prime Contract Administrator

    2 weeks ago

    Montreal, Quebec, Canada Kiewit Full time

    Job SummaryThe Contract Administrator position works in unison with the jobsite management teams to review project staff's assessment of Issue Documentation Forms and lead basic Change Management documentation such as Change Order Requests or correspondence. This role takes the lead in compiling, reviewing, and cleaning up Job Team-generated materials,...

  • Paralegal - Contract Administration

    3 weeks ago

    Montreal, Quebec, Canada Sonder Full time

    Paralegal - Contract AdministrationSonder is seeking a highly skilled Paralegal to join our team in Contract Administration. As a Paralegal, you will be responsible for reviewing, drafting, and negotiating contracts, as well as maintaining and updating templates to ensure alignment with corporate policies.Responsibilities:Review and draft contracts,...

  • Paralegal - Contract Administration

    3 weeks ago

    Montreal, Quebec, Canada Sonder Full time

    Paralegal - Contract AdministrationSonder is seeking a highly skilled Paralegal to join our team in Contract Administration. As a Paralegal, you will be responsible for reviewing, drafting, and negotiating contracts, as well as maintaining and updating templates to ensure alignment with corporate policies.Responsibilities:Review and draft contracts,...

  • Prime Contract Administrator

    4 weeks ago

    Montreal, Quebec, Canada Kiewit Full time

    Job Title: Prime Contract AdministratorJob Summary:The Prime Contract Administrator will work closely with the project team to develop and maintain a project-specific Contract Management plan. This role will be responsible for communicating with Operations personnel to identify issues and changes, and will work with a scheduling expert to determine...

  • Prime Contract Administrator

    4 weeks ago

    Montreal, Quebec, Canada Kiewit Full time

    Job Title: Prime Contract AdministratorJob Summary:The Prime Contract Administrator will work closely with the project team to develop and maintain a project-specific Contract Management plan. This role will be responsible for communicating with Operations personnel to identify issues and changes, and will work with a scheduling expert to determine...

  • Prime Contract Administrator

    1 month ago

    Montreal, Quebec, Canada Kiewit Full time

    Job Title: Prime Contract AdministratorJob Summary:The Prime Contract Administrator will work closely with the project team to develop and maintain a project-specific Contract Management plan. This role will be responsible for communicating with Operations personnel to identify issues and changes, and will work with a scheduling expert to determine...

  • Prime Contract Administrator

    1 month ago

    Montreal, Quebec, Canada Kiewit Full time

    Job Title: Prime Contract AdministratorJob Summary:The Prime Contract Administrator will work closely with the project team to develop and maintain a project-specific Contract Management plan. This role will be responsible for communicating with Operations personnel to identify issues and changes, and will work with a scheduling expert to determine...

  • Prime Contract Administrator

    2 weeks ago

    Montreal, Quebec, Canada Kiewit Full time

    Job SummaryThe Contract Administrator position works in unison with the jobsite management teams to review project staff's assessment of Issue Documentation Forms and lead basic Change Management documentation such as Change Order Requests or correspondence. This role leads and/or provides the bulk of compilation, review, and cleanup of Job Team-generated...

  • Contract Administrator

    4 weeks ago

    Montreal, Quebec, Canada CN Full time

    Job SummaryThe Contract Administrator is responsible for providing support to the Design and Construction (D&C) and Public Works (PW) Engineering team related to contracts. The position oversees contracts, documents, and invoices related to D&C and PW projects. The role monitors and controls the flow of documentation and emails between CN, external...

  • Contract Administrator

    4 weeks ago

    Montreal, Quebec, Canada CN Full time

    Job SummaryThe Contract Administrator is responsible for providing support to the Design and Construction (D&C) and Public Works (PW) Engineering team related to contracts. The position oversees contracts, documents, and invoices related to D&C and PW projects. The role monitors and controls the flow of documentation and emails between CN, external...