Corporate Services Coordinator

4 weeks ago

Edmonton, Alberta, Canada Long View Systems Full time
{"title": "Corporate Services Coordinator", "description": "About the Role

We are seeking a highly organized and detail-oriented Corporate Services Coordinator to join our team in Edmonton. As a key member of our corporate services team, you will provide administrative support to various teams, play a key role in various committees, and contribute to making Long View a great place to work or visit.

Responsibilities
  • Provide exceptional customer service to visitors and internal stakeholders
  • Manage the Long View lobby, including greeting visitors and maintaining a clean and welcoming environment
  • Process mail and courier services, including distribution and tracking
  • Support the Edmonton branch VP with administrative tasks, including meeting coordination and travel arrangements
  • Co-chair the HSE Committee, complete internal HSE audits and inspections, and develop strategies to improve workplace safety
  • Co-chair the social committee, plan and coordinate events, and promote a positive company culture
  • Develop and implement effective communication strategies, including marketing materials for office and client events
  • Assist with new hire onboarding, including orientation and training
  • Coordinate meetings, including booking meeting rooms, catering orders, guest sign-in, and hoteling station setups
  • Manage the Corporate Services phone and inbox, respond to inquiries, and order gift cards
  • Maintain the tidiness and cleanliness of the kitchen and boardrooms throughout the day
  • Liaise with vendors for office-related maintenance, including supplies, HSE items, and custodial services
  • Order and maintain office and coffee supplies inventory
  • Reconcile monthly credit card statements and generate expense reports
  • Process timesheets and invoices for weekly financial batches
  • Streamline and maintain invoice creation and validation
  • Assist with project reporting and review for accuracy
  • Update sales CLM, documentation reviews, and filing, as well as other sales coordinator-related duties
  • Work 8 hours on Mondays and Wednesdays, and 4 hours on Fridays in the Edmonton office
Requirements
  • 2+ years of experience in a coordinator or corporate services position
  • Certificate in Business Administration, Accounting Assistant, or equivalent is an asset
  • Excellent interpersonal and communication skills, with a focus on customer service and relationships
  • Experience in event planning and coordination
  • Proficient in Microsoft Office, Teams, and CRM
Why Work at Long View?
  • Great people and culture
  • Interesting work – Be part of exciting projects while accessing all the latest technologies
  • Flexible environment – A workplace that values the importance of flexibility for personal/professional growth, happiness, and wellness
", "lang_code": "en"}

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