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Part-Time Office Support
2 months ago
About the Opportunity:
Aviso Wealth is seeking a Part-Time Facilities Administrative Assistant to join our Facilities & Office Services team in Toronto, working 2 days a week.
Key Responsibilities:
- Provide facilities and office services tasks in a timely and customer service-oriented manner.
- Assist with reception desk duties, including welcoming clients and staff.
- Receive and mail out courier packages.
- Assist with distributing snacks and catering during company events.
- Greet and serve clients at the reception area.
- Administer the facilities inbox in collaboration with the Vancouver office.
- Assist with onboarding and offboarding employees.
- Issue and track building access cards, desk/office keys.
- Provide high-level customer support to executive assistants.
- Monitor and maintain vendor contracts and schedule renewals.
- Perform light cleaning duties, including loading and unloading dishwashers in the kitchens.
Requirements:
Your Experience and Skills:
- Excellent customer service skills, with a collaborative and team-oriented attitude.
- Post-secondary education preferred.
- 2 years' experience in a similar position.
- Strong experience with the MS suite of products, including Word, Excel, and Outlook.
- Experience with Office 365 and Teams preferred.
- Experience working with vendors, building management, and construction project trades and consultants is preferred.
- Strong aptitude to learn new systems and technology.
- Ability to learn quickly in a fast-paced environment and strong attention to detail.
- Strong organization skills with a process improvement mindset.
- Ability to prioritize and multitask.
- Fluent communication skills in English are required, and bilingual skills in French are an asset.
What We Offer:
Aviso Wealth offers a dynamic and inclusive culture that rewards innovation and celebrates success. We provide:
- Competitive compensation package that rewards and recognizes individual contributions.
- Excellent health, dental, and insurance benefits to meet the diverse needs of our employees.
- Generous vacation time, fitness benefit, parental leave top-up options.
- Matching contributions to our retirement program.
- Commitment to the continuous improvement of our staff through learning and development and an education assistance program.
- Regular social events to foster teamwork.
Equal Employment Opportunity:
Aviso Wealth welcomes and encourages applications from all qualified individuals, including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.
