Executive Support Specialist

4 weeks ago

Calgary, Alberta, Canada JGN Bunty Trucking Ltd Full time
About Us

JGN Bunty Trucking Ltd is a leading transportation company that values efficiency and productivity in all aspects of our operations.

Job Title: Executive Support SpecialistSalary:

$45,000 - $60,000 per year, based on experience

Job DescriptionCompany Overview

As an Executive Support Specialist at JGN Bunty Trucking Ltd, you will play a vital role in supporting the senior management team with administrative tasks, ensuring seamless execution of daily operations. This is a permanent full-time position, working 35-40 hours per week.

Key Responsibilities:
  • Arrange and co-ordinate seminars, conferences, etc., to support executive-level meetings and events.
  • Supervise other workers to ensure effective teamwork and productivity.
  • Train other workers to develop their skills and enhance job performance.
  • Record and prepare minutes of meetings, seminars, and conferences to maintain accurate records.
  • Determine and establish office procedures and routines to optimize workflow.
  • Schedule and confirm appointments for executives, ensuring timely and efficient communication.
  • Answer telephone calls, relay messages, and respond to electronic inquiries in a professional manner.
  • Compile data, statistics, and other information to support business decisions.
  • Order office supplies and maintain inventory levels to ensure adequate resources.
  • Arrange travel, itineraries, and make reservations as required.
  • Greet people and direct them to contacts or service areas, providing excellent customer service.
  • Set up and maintain manual and computerized information filing systems to ensure easy access to information.
  • Type and proofread correspondence, forms, and other documents to maintain high-quality standards.
Computer and Technology Knowledge

We utilize Microsoft Office Suite extensively in our day-to-day operations, and proficiency in MS Excel, PowerPoint, Windows, Word, and Access is essential.

Area of Specialization

Your expertise will be focused on correspondence, reports, invoices, charts, tables, graphs, and diagrams, requiring attention to detail and accuracy.

Work Conditions and Physical Capabilities

This role operates in a fast-paced environment, often under pressure, with tight deadlines and repetitive tasks. You must possess excellent time management and organizational skills to thrive in this setting.

Personal Suitability

We seek individuals who can multitask effectively, demonstrate excellent oral and written communication skills, flexibility, and a strong work ethic. As a team player, you will contribute to a collaborative and supportive work environment.

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