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Executive Assistant

2 months ago

Deep River, Ontario, Canada Deep River & District Hosptial Full time
Job Summary

We are seeking a highly skilled and organized Executive Assistant to provide administrative support to the office of the Chief Executive Officer, the Board of Directors, and other senior executives at Deep River & District Hospital.

Key Responsibilities
  • Provide administrative support to senior executives, including scheduling, correspondence, and document preparation.
  • Coordinate and manage executive scheduling, prepare and organize operational strategic materials and plans.
  • Compile and prepare information, agendas, correspondence, reports, and other documentation related to committees and meetings.
  • Coordinate activities related to the Board and other organizational activities, including attending and recording all Board, subcommittee meetings, and special projects or events.
  • Develop and maintain administrative forms, draft policies and procedures, and organize input and recommendations on amendments to existing policies and procedures.
  • Ensure Board Bylaws, policies, and work plans are maintained.
  • Maintain Executive Office files and documentation related to organizational operations and governance, both physical and electronic.
  • Provide administrative office support with meeting logistics, reservations, catering, travel, and other related tasks.
  • Assume responsibility associated with the role of Recording Secretary for the Board of Directors and subcommittee meetings.
Requirements
  • Diploma in Office/Business Administration or equivalent required.
  • Five years of experience in a senior assistant role with related and progressive experience in a demanding office environment preferred.
  • Experience in Healthcare preferred.
  • Experience working with governance and supporting Board of Directors preferred.
  • Experience with document management systems preferred.
  • Understanding of medical terminology preferred.
  • Highly developed ability to organize and prioritize a constantly changing workload.
  • Demonstrated excellence in Microsoft Office products and graphic software packages.
  • Maintain organizational, staff, and patient/resident confidentiality.
  • Ability to work independently and as part of a team in a fast-paced changing environment.
  • Ability to manage multiple projects effectively under minimal supervision.
  • Demonstrate initiative, sound judgment, and attention to detail.
  • Demonstrate professional demeanor, flexibility, and adaptability.
  • Excellent customer and quality service orientation.
  • Excellent verbal, written, facilitative, and computer skills.
  • Exceptional Attendance.
  • Must adhere to all policies, procedures, and standards of behavior of the organization.