Payroll Operations Specialist

2 weeks ago

Mississauga, Ontario, Canada CB Canada Full time
Payroll Administrator Job Description

Job Summary:
Robert Half is seeking an experienced Payroll Administrator to join our team in Mississauga, Ontario. The successful candidate will be responsible for processing bi-weekly salary payroll across multiple sites, creating and establishing payroll guidelines and deadlines, and investigating and resolving payroll discrepancies.

Key Responsibilities:
  • Process bi-weekly salary payroll across multiple sites.
  • Create and establish payroll guidelines and deadlines for all payroll requirements to ensure accuracy and consistency in practice amongst payroll team.
  • Investigate and follow up in a timely manner on any payroll discrepancies and issues arising at any of the serviced locations.
  • Communicate time and attendance issues to managers if a concern arises.
  • Familiarity with Unions and application of bargaining unit rules in payroll.
  • Reconcile, prepare, audit and submit all reports and/or remittances within the required deadlines according to standard procedures on-line for all regulatory organizations i.e. WSIB, EHT, etc.
  • Perform and coordinate all year-end requirements/reconciliations including T4, WSIB, etc.
  • Working with upper management to improve current payroll process and introduce new procedures.
  • Update and maintain Payroll/HRIS system to reflect the current company and employee information.
  • Work collaboratively with the benefits provider 'Manulife' to understand benefits plan set up, annual renewals, premiums application and benefit queries.
  • Process timely pension remittances to pension plans.
  • Administer STD and LTD benefit programs in accordance with established guidelines.
  • Provide employees with employment letters and other employee verifications as requested.
  • Generate monthly scheduled and ad-hoc reports in the payroll system including but not limited to Labor reports, headcount, overtime, attendance, hours worked and progression.

Requirements:
  • 7+ years' experience as a Payroll and Benefits Administrator in a multi-site organization. (Experience within a Manufacturing industry would be preferred).
  • Experience and proficiency using Payroll systems, specifically ADP WorkForce Now -Enhanced and Essential Time and Ceridian.
  • Experience partnering and being part of the HR Team is a must.
  • CPA/PCP (payroll Compliance Practitioner) designation required.
  • High commitment to strong customer service levels.
  • Analytical and problem solving skills.
  • Solid communication and interpersonal skills.
  • Ability to work collaboratively at all levels providing a prompt courteous service to all employees.
  • Strong PC skills (Microsoft applications including Word, Excel and PowerPoint).

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