Administrative Coordinator

4 weeks ago

Kitchener, Ontario, Canada Trace Associates Inc Full time

The Opportunity

We are seeking a highly organized and detail-oriented Administrative Assistant and Word Processor to join our team at Trace Associates Inc.

Responsibilities

  • Provide exceptional administrative support to our team, including reception desk duties, phone answering, and mail coordination.
  • Format, proofread, and assemble technical documents in accordance with our company standards.
  • Utilize Adobe Acrobat to create PDF documents and insert links and bookmarks.
  • Coordinate meetings, conference calls, and video conferences, and take minutes.
  • Facilitate file management and perform other administrative duties as assigned.

About You and Your Qualifications

  • Minimum 3 years of experience working in an office environment, preferably in a professional services or environmental consulting firm.
  • Post-secondary education or diploma in business administration or a related field.
  • Membership with the Association of Administrative Assistants is considered an asset.
  • You possess excellent attention to detail, are positive, humble, caring, genuine, and trustworthy.
  • You enjoy work-life balance and being part of a people-focused company.
  • You are proficient in Microsoft Word, Excel, and Adobe Acrobat Pro.
  • You are organized and thrive in a team environment.
  • You have excellent proofreading skills and can quickly identify grammatical errors.

Why Trace?

  • We genuinely care about our employees and prioritize their well-being.
  • We foster a culture of positivity, empowerment, empathy, trust, and teamwork.
  • We strive to be the best at everything we do.
  • We offer a flexible employee ownership program where shareholders have a say in decision-making.

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