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Facilities Coordinator

2 months ago

Newmarket, Ontario, Canada CB Canada Full time
Job Title: Facilities Coordinator

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at CB Canada. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operation of our facilities, including maintenance, repairs, and procurement.

Key Responsibilities:
  • Maintain accurate records of owned and leased properties, including property files and lease agreements.
  • Coordinate the onboarding and offboarding of offices and sites, ensuring compliance with company policies and procedures.
  • Monitor lease and mortgage agreements to ensure timely renewals and compliance with contractual obligations.
  • Develop and maintain databases of leased and owned vehicles, as well as capital requests and funded projects.
  • Assist with the development of competitive tenders for large capital projects and ensure procurement guidelines are met.
  • Liaise with third-party fleet management companies and ensure fleet contracts are adhered to.
  • Review and analyze data within vendor portals to provide recommendations on fleet management.
  • Support financial functions, including budgeting for repairs and maintenance, reviewing actual spending against budgets, and reconciling insurance premiums.
Requirements:
  • Minimum 2 years of experience in asset management, finance, or procurement.
  • Ability to prioritize workload and perform in a fast-paced environment.
  • Experience working in a community-based setting or non-profit organization is an asset.
  • Ability to manage and lead change, build process improvements, and operate basic office equipment.
  • Expertise in facility inspections and special projects experience preferred.
  • Commercial construction projects experience and 3+ years of experience are also preferred.

At CB Canada, we offer a collaborative and dynamic work environment, competitive compensation, and opportunities for professional growth. If you are a motivated and detail-oriented individual with a passion for facilities management, we encourage you to apply.