Executive Support Specialist

2 weeks ago

Surrey, British Columbia, Canada West End Immigration Inc Full time

Job Title: Executive Support Specialist


About the Role:


We are seeking an experienced and organized Executive Support Specialist to join our team at West End Immigration Inc. This is a dynamic role that requires excellent communication skills, attention to detail, and ability to work in a fast-paced environment.


About the Company:


West End Immigration Inc is a reputable immigration services company dedicated to providing top-notch assistance to individuals and families navigating the complex world of immigration. Our mission is to deliver exceptional service, support, and results-driven solutions to our clients.


Key Responsibilities:



  • Provide administrative support to senior management, including coordinating seminars, conferences, and other events;
  • Determine and establish office procedures and routines to ensure seamless operations;
  • Schedule and confirm appointments, manage calendars, and make travel arrangements as needed;
  • Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner;
  • Compile data, statistics, and other information to support decision-making and reporting;
  • Maintain accurate and up-to-date records, files, and databases;
  • Type and proofread correspondence, forms, and other documents with precision and attention to detail;
  • Perform various administrative tasks, including ordering supplies, managing inventory, and troubleshooting issues;
  • Greet visitors, direct them to relevant contacts or service areas, and provide general assistance as required;
  • Develop and maintain manual and computerized filing systems to ensure efficient access to information;

Requirements:



  • 1 year to less than 2 years of experience in a related field, preferably in an executive support or administrative capacity;
  • Permanent employment status;
  • English language proficiency (spoken and written);
  • Ability to work 40 hours per week in a fast-paced environment;

Salary Estimate: $45,000 - $55,000 per annum, depending on qualifications and experience.

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