Board Affairs Coordinator

4 days ago

Toronto, Ontario, Canada Green Shield Canada Full time
About the Role

We are seeking a highly organized and detail-oriented individual to join our team as a Board Affairs Coordinator. In this role, you will provide administrative support to our Board of Directors, ensuring the smooth operation of our governance processes.

Key Responsibilities
  • Coordinate the orientation of new Board members, Officers, and Committee Chairs
  • Assist in the preparation, drafting, publishing, and dissemination of Board-related materials, including agendas, minutes, annual work plans, presentations, action lists, and executive summaries
  • Initiate changes to Board of Director policies, procedures, and the Board Manual as required or requested
  • Oversee the Board and Board Committee calendars, helping to determine and plan the frequency of meetings
  • Manage complex calendars and coordinate travel, venues, meals, special accommodations, and hotel arrangements for Board members and management involved in Board Affairs
  • Schedule calls and Board meetings as required or requested
  • Oversee contractors, vendors, and consultants supporting a wide range of Board activities
  • Plan and manage events and logistics for Board-related events, including quarterly meetings, ad hoc meetings, Annual General Meetings, and Board Strategy Days
  • Coordinate internal and external presentations and speakers for Board-related events
  • Analyze and track information and follow-up items using various databases and spreadsheets, generating applicable reports and documents
  • Support the day-to-day operations of Board Affairs
Requirements
  • Diploma from a recognized Ontario Law Clerk program certified with The Institute of Law Clerks of Ontario or equivalent
  • Three to five years' experience working with Boards and committees, with experience working in a highly-regulated business environment and with multiple entities in an organization preferred
  • Ability to communicate effectively with all levels of GreenShield staff, including management and executive leadership, as well as external stakeholders
  • Possesses excellent interpersonal and communication skills, works collaboratively, and is proactive and solutions-driven
  • Demonstrates a high level of discretion and tact when handling confidential information
  • Has a high attention to detail with strong organizational skills to ensure processes are in place to meet the needs of GreenShield's Boards, management, and executive leadership with respect to workflow, schedules, reporting, etc.
  • Possesses excellent time-management skills with the ability to work under pressure to meet varying deadlines, while maintaining a positive, solutions-focused, and team-driven approach
  • Must be comfortable working with Microsoft Office suite of products (intermediate level) and have prior experience working with software applications such as SharePoint, Adobe, Zoom, and Diligent
  • Knowledge of good database/records management practices
  • Ability to travel on occasion
About Us

GreenShield Canada is a not-for-profit social enterprise that brings worlds of coverage and care together, all in one place. We're noble challengers, purposefully building a better way, and we need the best people to help us create a more holistic approach that takes care of the mind and body.

We believe a career should be meaningful, not just a means to earn a living. Our culture is one where everyone's voice is heard and valued. We dare to challenge the status quo, and we're driven by people who have challenged theirs. We believe that your workplace should empower you to be the best version of yourself, and that's why we provide a place where you can be inspired, challenged, and rewarded.

We believe our people are critical to our overall success. Inclusivity makes us a stronger, smarter, and more informed organization. Being intentionally inclusive of diverse backgrounds, perspectives, and experiences will enhance our company culture to positively impact how we support our communities.

A career at GreenShield Canada isn't just about personal achievements; it's about making a difference together.

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