Procurement Officer

3 weeks ago

Kelowna, British Columbia, Canada Okanagan College Full time
Procurement Officer Job Description

Job Summary

The Procurement Officer will provide value-added purchasing services to Okanagan College, conducting efficient and cost-effective procurement of goods, services, and construction contracts. The successful candidate will provide high-quality customer service, build strong relationships with stakeholders, and monitor market trends to identify areas of opportunity or impact for the College.

Key Responsibilities

  • Plan, coordinate, and deliver procurement of goods, services, and construction requirements for Okanagan College.
  • Determine the appropriate procurement process to provide the College with the best value.
  • Ensure procurement complies with contract and bid law, policy, and legislation.
  • Perform market research and prepare bid documents or contracts.
  • Review and evaluate incoming requests for completeness and accuracy.
  • Provide guidance and advice on evaluation criteria and methodology.
  • Prepare and post notices for publication of calls for tenders.
  • Responsible for the efficient procurement workflow.
  • Creates, issues, and finalizes contracts.
  • Perform vendor pre-qualification and research availability, quality, and price.
  • Advises on and works to resolve post-award contract issues.
  • Monitors purchasing cycles to ensure timely delivery.
  • Responsible for continuous improvement initiatives.
  • Administration of Okanagan College Procurement Card Program.
  • Responsible for the procurement of furniture and related equipment.
  • Leads the effective operation of the Procurement branch.
  • Develops and maintains relationships with purchasers, vendors, and brokers.
  • Ensures consistent sourcing and contracting activities adhere to standard document templates.
  • Implements organizational controls to ensure expenditure compliance.
  • Creates reports and provides statistics on expenses.
  • Establishes, implements, and updates procedure manuals.
  • Reviews and develops content for departmental website and support material.
  • Develops and delivers training sessions and materials related to procurement systems, processes, and procedures.
  • Uses judgment, creative problem solving, and ingenuity to satisfactorily resolve concerns or complaints.
  • Initiates and participates in the development and implementation of process improvements, service standards, tools, and practices.
  • Liaises with other post-secondary institutions, professional organizations, and other relevant committees or organizations.
  • Monitors industry developments and trends, supply conditions, and changing sources of supply.

Requirements

  • Completion of Grade 12 and a business/supply chain/finance related diploma.
  • Over 4 years and up to and including 6 years of directly related experience.
  • Comprehensive and demonstrated knowledge of current procurement, inventory control, and merchandizing practices, standards, and laws.
  • Excellent accuracy and professional judgment.
  • Demonstrated analytical skills.
  • Strong communication, customer service, and interpersonal skills.
  • Superior organizational, planning, and time management capabilities.
  • Team player with an aptitude for working in a collegial and collaborative environment.
  • Proven ability to problem solve, make decisions, and assume responsibility and accountability.
  • Ability to work well under pressure and meet multiple, shifting deadlines for a variety of activities and projects.
  • Excellent computer skills with proficiency using Microsoft Office and enterprise resource programs.
  • Strong negotiation skills.
  • Ability to work autonomously and effectively with the Procurement Services Manager.

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