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Administrative Secretary, Finance Professional

2 months ago

Delta, British Columbia, Canada City of Delta Full time

Job Summary

We are seeking a highly organized and motivated Administrative Secretary to provide administrative support to the Finance Executive offices at the City of Delta.

Key Responsibilities

  • Manage workflow and coordinate tasks among department managers
  • Anticipate needs and connect diverse information from multiple sources
  • Prioritize and coordinate the General Manager's schedule
  • Coordinate meetings and timelines between the General Manager and stakeholders
  • Receive and organize communications, using independent judgment to determine priority items
  • Provide excellent customer service to external and internal customers
  • Maintain and oversee department Council reports, addressing concerns and problem-solving with staff
  • Coordinate and attend meetings, creating and distributing agendas and minutes
  • Manage the Department filing system and electronic records
  • Research and prepare briefing material, reports, and letters for the General Manager and elected officials
  • Work with the General Manager to develop and manage the business plan and operating budget
  • Manage special projects and participate in corporate initiatives as required
  • Anticipate and manage emerging issues and challenges
  • Direct internal/public requests for departmental service
  • Maintain electronic tracking and records of invitations and customer complaints

Requirements

  • Minimum 5 years of progressive high-level office experience and a post-secondary certificate in Business Administration or equivalent
  • Proficiency in MS Office suite and municipal experience/local government management courses are an asset
  • Ability to anticipate needs and take initiative, with strong organizational, interpersonal, and communication skills
  • Valid Class 5 BC Driver's Licence